Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
L'equipe Evaluation et Gestion des risques de chez JLL rassemble un reseau mondial de plus de 1 700 professionnels presents dans 44 pays, offrant une expertise complete sur l'ensemble du spectre immobilier commercial. Notre plateforme evalue annuellement plus de 3,5 billions USD d'actifs a l'echelle internationale. Nous sommes convaincus qu'une equipe diverse et inclusive constitue la cle de notre capacite a offrir des perspectives uniques et innovantes.
Presente dans quatre provinces cles (Colombie-Britannique, Ontario, Quebec et Alberta), notre equipe canadienne constitue une plateforme nationale d'evaluation de reference. Nous servons les plus grands fonds de pension, FPI, gestionnaires d'actifs et institutions financieres du pays. Notre expertise couvre les quatre secteurs immobiliers fondamentaux - commerce de detail, bureaux, industriel et residentiel - tout en developpant une specialisation pointue dans les actifs alternatifs et le conseil fiscal.
Nous recherchons actuellement un(e) Assistant(e) Support aux Operations des risques qui relevera directement de la direction de Montreal - mais avec l'opportunite d'interagir et de travailler avec des professionnels a travers le pays. Le(la) candidat(e) retenu(e) aura l'experience et les connaissances pour contribuer a tous les aspects des missions d'evaluation, et la capacite d'interagir avec les clients au besoin.
CE QUE VOUS FEREZ
Redaction et revision des lettres de mandat et rapports
Envoi de documentation pour signature client via Adobe Sign
Maintien et chargement d'informations dans la Base de donnees/Suivi de dossiers
Gestion et organisation des contrats et documentation dans le systeme de classement d'equipe
Travail etroit avec l'autre soutien administratif et le(la) gestionnaire des Operations pour assurer l'exactitude des processus d'Evaluation
Creation d'une Configuration de projet, incluant la communication avec l'equipe de finances concernant les factures et paiements. Ceci inclura l'organisation des affaires urgentes
Gestion des depenses liees aux projets et feuilles de temps, incluant la soumission dans le systeme Peoplesoft
Gestion des dates d'echeance des dossiers et rappels en cascade aux evaluateurs
Communication avec les clients incluant les soumissions de factures, suivis des comptes recevables et autres questions liees aux projets
Coordination avec les evaluateurs pour assurer le traitement rapide des remboursements de depenses
Assistance avec la traduction de documents/communications vers le francais
Toute autre tache et responsabilite raisonnable qui pourrait etre assignee
CE QUE NOUS RECHERCHONS
2+ annees d'experience comme Assistant(e) Administratif(ve) ou experience similaire
L'experience immobiliere est un atout
Education post-secondaire
Competence demontree avec tous les logiciels applicables incluant mais non limite a : MS Windows; MS Office, incluant Teams, MS Word, Excel, Outlook, et PowerPoint; Adobe Standard
CE QUE VOUS APPORTEZ
Excellentes competences de communication verbale, ecrite et interpersonnelle
Excellentes competences de gestion du temps et d'organisation
Capacite de s'adapter et prioriser, respectant les echeanciers, dans un environnement au rythme rapide
Operer avec un sentiment d'urgence, repondant rapidement aux Parties prenantes
Oriente(e) vers les details avec de fortes competences analytiques
Capacite de bien travailler de maniere independante avec une capacite de travailler en collaboration avec les autres
Doit etre proactif(ve) et prendre des initiatives
Doit etre capable de maintenir la confidentialite, utiliser son jugement, et travailler avec une supervision minimale
CE QUI VOUS ATTEND
Rejoignez un leader de l'industrie et faconnez l'avenir de l'immobilier commercial
Investissement profond dans une technologie de pointe pour alimenter votre travail
Plan d'avantages sociaux complet et competitif
Un environnement de travail de soutien, bienveillant et diversifie concu pour votre croissance et bien-etre
*Interactions orales et/ou ecrites avec des locataires ou partenaires externes bases a l'exterieur du Quebec (par exemple, fournisseurs de services, cabinets d'avocats, pairs, banquiers, firmes de courtage, firmes d'analyse de credit, agences de credits, clientele non-francophone, etc.)
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Value and Risk Advisory at JLL is a global network of more than 1,700 professionals, operating from 44 countries, to deliver expertise across the commercial real estate spectrum. Globally, the platform appraises more than USD$3.5 trillion annually, and we believe that a diverse and inclusive team of professionals is critical to our ability to provide unique and innovative perspective.
With local professionals in British Columbia, Ontario, Quebec and Alberta, our Canadian team is a 'Best-in-Class' national valuation platform, servicing the needs of many of the nation's largest Pension Funds, REITs, Asset Managers and major Institutions. At this time, the group focuses on valuation assignments of 'Core 4' real estate assets (Retail, Office, Industrial and Residential), with some localized specialization in 'alternative' assets as well as tax consulting.
We are currently seeking an individual for the role of Operations Support Assistant. This role would report directly to Montreal Leadership - but with the opportunity to interact and work with professionals across the country. The successful candidate will have the experience and knowledge to contribute to all aspects of appraisal assignments, and the ability to interact with clients when needed.
WHAT YOU'LL BE DOING
Drafting and reviewing engagement letters and reports
Sending documentation for client signature through Adobe Sign
Maintaining and loading information into the Database/ File Tracker
Management and organization of the contracts and documentation within the team filing system
Working closely with the other administrative support and the Operations manager to ensure accuracy of Valuation processes
Creation of a Project Setup, including communication with the Finance team regarding invoices and payments. This will include the organization of time sensitive matters.
Management of project related expenses and timesheets, including submission into Peoplesoft system
Managing file due dates and cascading reminders to appraisers
Communication with clients including invoice submissions, accounts receivable follow-ups and other project related questions
Coordinate with appraisers to ensure timely processing of expense reimbursement
Assisting with the translation of documents/communications to French
Any other reasonable duties and responsibilities that may be assigned
WHAT WE'RE LOOKING FOR
2+ years of experience as an Administrative Assistant or similar experience
Real estate experience is an asset
Post-secondary education
Demonstrated proficiency with all applicable software packages including but not limited to: MS Windows; MS Office, including Teams, MS Word, Excel, Outlook, and PowerPoint; Adobe Standard
WHAT YOU BRING
Excellent verbal and written, and interpersonal communication skills
Excellent time management and organizational skills
Able to adapt and prioritize, meeting deadlines, in a fast-paced environment
Operate with a sense of urgency, quickly responding to Stakeholders
Detail oriented with strong analytical skills
Ability to work well independently with an ability to work collaboratively with others
Must be proactive and take initiative
Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)
Location:
On-site -Montreal, QC
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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