Job Description

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We're looking to have a full-time bilingual (French/English) Assistant Transactions Manager join our team in Ottawa!
SUMMARY
The Assistant Transactions Manager is responsible for managing the knowledge of leased properties, for coordinating new leasing with outside Brokers when required, and leasing renewals for office space on behalf of one of our corporate clients. The Assistant Transactions Manager works closely with the Operations Manager as well as with the client. In addition, the Assistant Transactions Manager will be involved in commercial real estate market research and shall coordinate the ongoing leasing documentation and transactions when required.
KEY DUTIES & RESPONSIBILITIES

• Manage all aspects of existing leases, including lease renewal, expansion, reduction, and termination, coordinate feedback and advise all concerned parties involved in the transactions. Organize and coordinate leasing of surplus space as required. Ensure third party occupancies do not adversely affect other tenants or our clients' business and operations.
• Obtain and retain knowledge of the client's Leasing documentation and terms contained within, in order to respond to any inquiries.
• Assist in developing a strategy to align leased properties in client's portfolio with changing workspace requirements. Provides recommendations on how to improve business processes and best practices regarding processes, tools, with a view or improving and streamlining/clarifying roles and responsibilities.
• Assist in change management procedures within the client's portfolio as workspaces transform into newer standards.
• Source, negotiate, and interact with the Brokerage community to obtain optimal business terms and conditions for new leases, lease renewals, and license agreements across our clients' real estate portfolio. Servicing our clients' dynamic requirements in real time with creative solutions and compliance with applicable brokerage regulations.
• Liaise with real estate brokers and planning consultants in markets across Canada, as well as with clients' legal counsel. Internal concerned parties, including Project Management, Operations, Lease Administration and Taxation, will also be involved in most transactions.
• Works closely with space planning and move management groups to ensure that accommodation requirements are factored into the overall leasing and workspace strategy for the client.
• Respond to queries from internal and external clients regarding requisitions, reports, records, and/or accounts. Prepare letters, reports, lists, tenders, presentation and/or other material as requested. Supervise and produce economic and profitability analysis.
• Prepares an overall lease summary to obtain senior management approval from the client which includes a detailed analysis of lease costs, impact on budgets, and a comparison of alternatives.
• Maintain a workload status report of ongoing and completed transactions.
• Prepare leasing and revenue related budgets annually

KNOWLEDGE & SKILLS

• Community college diploma preferably in business administration
• Minimum 3-5 years of real estate transactions work experience in either commercial or retail sector
• Advanced real estate acquisition, renewal and disposition strategy development and execution skills
• Skilled at persuading, influencing and negotiating to achieve desired outcomes
• Highly advanced relationship management skills and ability to develop and manage relationships with multiple concerned parties
• Highly advanced real estate transactions-related documentations development, application and interpretation skills
• Highly advanced analytical skills to identify optimum real estate cost structures, pricing and value for the client
• Strong market research skills along with current knowledge of market trends and conditions
• Current knowledge of industry practices, trends and requirements
• Knowledge of real estate legislative requirements for assigned province

Licenses and/or Professional Accreditation
? Real Estate License for assigned province (required)
? Demonstrated language proficiency (both verbal and written) in English and French (required)
This is a regular, full-time position with a salary range of $61,850 - $77,313 per annum. The starting salary will be based on the successful candidate's competencies, including but not limited to experience, education, professional designations and performance related to this role.
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Skills Required