Job Description

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Job Details
Assistant to the Dean - (997425.1)
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Organizational Unit
University of Victoria -> Faculty of Fine Arts
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
25 January 2026
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,943.00 - $5,262.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB10
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Employee Group:
CUPE 951 - Regular
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
The Faculty of Fine Arts is a diverse and complex Faculty with a complement of 120 regular faculty members and sessional instructors and thirty-seven support staff and professional employees. The faculty incudes the School of Music and the Departments of Art History & Visual Studies, Theatre, Visual Arts, and Writing
The Assistant to the Dean provides executive-level senior administrative support to the Dean. This role carries out a wide variety of academic, administrative and analytical tasks, including: liaising with other university departments on academic, faculty relations, and other matters; organizing meetings, managing multiple deadlines and key dates; preparing and distributing agendas and meeting information; taking minutes; assessing accuracy of information provided for meetings and record keeping of confidential information.
The Dean's Assistant works as part of the Dean's Office administrative team that support the activities of the Dean's Office and the Faculty of Fine Arts and contributes to the overall function of the office.
This position deals with highly confidential and sensitive information and is required to provide service and guidance to, external agencies and public with tact and diplomacy.
Job Requirements
Experience:
3- 5 years in a senior administrative support role, preferably in a post-secondary academic setting.
Related work experience should include:

• interpreting and/or applying policy and procedures
• using complex databases and spreadsheets
• experience supporting senior level committees

An equivalent combination of training, education, and/or experience may be considered.
Knowledge/Skills/Abilities:

• Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems)
• Records management
• Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment
• Exceptional administrative skills including meeting and calendar coordination
• Awareness of Faculty and University priorities
• Commitment to fostering respect, reconciliation, and inclusion for all students, partners, staff, and faculty from diverse cultures
• Effective communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies
• Strong writing and editing skills
• Experience in effectively maintaining the confidentiality of highly personal and sensitive information
• Ability to handle complex and sensitive interactions involving students, faculty, staff, and/or partners
• Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis
• Ability to prioritize a large workload and deal with frequent interruptions
• Possesses a strong sense of urgency and follow-through
• Ability to work under pressure and meet strict and often emergent deadlines
• Ability to record minutes
• Ability to exercise initiative, good judgement, tact, and diplomacy

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required