Job Description

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Job Details

Assistant to Faculty and Undergraduate Course Delivery - (997866.3)

This details all the information about the job posting.

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Organizational Unit

University of Victoria -> Faculty of Human & Social Dev -> Nursing

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

19 January 2024

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$4,236.00 - $4,362.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE

Classification

Clerk/PB7

Hours of Work

Monday to Friday, 8:30am - 4:30pm

Employee Group:

CUPE 951 - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria School of Nursing is a leader in undergraduate and graduate nursing education and research in partnership with different educational, community and practice organizations. The School offers the Bachelor of Science in Nursing degree (BSN) to prepare nurses to work with individuals, families, and communities, guided by health promotion principles. The BSN program is delivered through a collaborative partnership with colleges in British Columbia (Camosun College, College of the Rockies, and Selkirk College) and the Northwest Territories (Aurora College). The School of Nursing also offers two graduate degrees: a PhD in Nursing and the Master of Nursing Degree with four options: (Advanced Practice Leadership, Nurse Practitioner, Nurse Educator, and Double Degree in Nursing and Health Informatics).

The School is situated in the Faculty of Human and Social Development (HSD), a multi-professional faculty with a commitment to the student experience of dynamic learning in extraordinarily rich practice and community setting for vital impact on health and social development.

• This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*

Job Summary

This role provides advanced administrative support to the School\'s faculty members and undergraduate BSN program delivery with organization of course materials, course evaluations, administration-set up-maintenance of course learning management sites. This positions provides financial management support with monthly cash deposits, reconciling FAST accounts and commercial credit card, and submitting expense reimbursements for NURS employees through the online expense management software. This position provides support and coordination to special projects and events. This position provides committee support (Curriculum and Evaluation) and support to the Academic Administrative Officer. Finally this position provides back up support to the Office Manager & Assistant to the Director as required during absences.

Job Requirements

Skills:

• Excellent organizational and advanced administrative skills.
• Exercise initiative to set priorities and adapt to changes to meet the department, faculty, and university deadlines.
• Sharp attention to detail and accuracy.
• Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement, innovation, and employing critical thinking and/or analysis.
• Strong interpersonal and communication (oral and written) skills and the ability to relate well and work effectively within a team environment as well as the larger UVic community and external partners.
• Demonstrated proficeny intechnical support skills and knowledge, including database management systems and course delivery systems.
• Ability to prioritize a large workload and deal with frequent interruptions.
• Flexibility, adaptability, and comfort with procedural and technical change.
• Ability to maintain a high level of confidentiality and professionalism.
• Advanced proficiency with computer applications (i.e. MS-Office 365 Suite, Adobe Creative Suite, survey tools, content management systems).

Specialized Knowledge/Education:

Secondary school graduation or equivalent.

Experience:

Minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.

Related work experience should include:

• Experience with financial management.
• Experience and knowledge in handling highly confidential and sensitive materials.
• Experience with event planning and organization.
• Interpreting and/or applying policy and procedures.
• Using complex databases and spreadsheets.
• Experience working effectively in socially and culturally diverse situations and able to respond to a wide range of needs from our diverse community.

Preference will be given to applicants with:

• Familiarity with university systems (FAST Student, FAST Finance), policies, and procedures.
• Demonstrated experience with learning management systems (i.e. Brightspace).

We acknowledge and respect the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n and WS\xc3\x81NE\xc4\x86 Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity. Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

University of Victoria