Job Description

ABOUT US

Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team's experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being one of the most livable cities in the world. We provide our clients with a broad range of full services and support, including consulting, on-site and off-site management, financial reporting and administrative support. At Melbourne Property Management, we never forget that we are taking care of your home.

THE ROLE

Melbourne Property Management is seeking an Assistant Property Manager who will assist the Property Manager. In this role, the successful candidate will take a pro-active approach executing Melbourne Property Management's best practices while preparing to open newly constructed condominiums for occupancy. You will report to the Condominium Manager. Potential for further career advancement as this role is ideal for someone looking enter the property management field and gain Condominium Management experience. This is a full-time position located in Whitby .

Start Date: ASAP

As an

Assistant Property Manager

, you will be responsible for:

Assisting in opening several condominium communities according to Melbourne Property Management best practices

Meeting new residents, and providing customer service support

Creating and enhance a culture of communication in the communities managed by
Melbourne Property Management

Assist in creating community manuals, home owner manuals and building operations
manuals

Providing key stake holders with high-level weekly, or monthly updates.

Liaise with construction to ensure resident move ins can be effectively coordinated

Day to day Assistant Condominium Management duties and responsibilities, as assigned
by the Condominium Manager

Maintaining an on-site presence where required, while adhering to Covid-19 protocols

Assist in establishing and adapting polices and procedures for this community

Provide residents of each communities' regular updates and communication

Assist in preparing monthly management reports

Learn and gain experience in Condominium Management

Ensure that files are kept up to date

Conduct site inspections and prepare monthly inspection reports

Violation letters to residents or owners

Meet with vendors on site and oversee work

Create contract specifications, and create RFQ's for bidding

Create and enter into contracts

Review monthly unaudited statements and make suggestions where necessary

Assist in the budget preparation and presentation to Board members

Work with Property Manager during audits, and Reserve Fund Study updates

YOUR QUALIFICATIONS

Strong experience with client facing customer service

Experience working with Condominium Developers, new construction, understanding the
Tarion Warranty program would be a huge asset

Experience in the condominium or residential management industry preferred

A hungry, enthusiastic, growth orientated person with a passion for customer service

Excellent communication and interpersonal skills: This role is remote, so an emphasis on
strong and well-crafted written and telephone communication would be considered a
strong asset.

Open to ideas, willing to ask for help, flexible, thinks outside the box, proactive and able
to admit when a mistake is made, and learn from the experience

Strong administration skills

Attention to detail and organized

A passion for learning and eager to join the next generation of property managers

College Diploma or University Degree considered a strong asset

Enrollment in any Condominium Management courses considered to be a very strong
asset

A Limited Licence as issued by the Condominium Management Regulatory Authority of Ontario (CMRAO) with the intention of progressing to a General Licence.

JOB INCENTIVES AND COMPENSATION PACKAGE

Competitive salary: Our people are our most important asset, and we are looking for
candidates that are interested in career development and growth opportunities

Opportunity to transition into a Condominium Manager role

Benefits such as Medical & Dental coverage

CMRAO License reimbursement program

Educational reimbursement opportunities

Work with a team who are less concerned about how Condominium Management has always been done in the past, but rather how could it be done better or differently in the future

If you meet the above qualiications, and are interested in joining a high-performance team, please submit your resume.

We thank all applicants; however only those selected for interview will be contacted.

Accommodations for applicants with disabilities, available on request during all aspects of the recruitment process

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off
Work Location: In person