Job Description

JOB INFORMATION
Requisition ID: 9670
Number of Vacancies: 1
Department: Streetcar Infrastructure (20000709) - Streetcar Way Engineering (30000116)
Salary Information: $58,767.80 - $73,491.60
Pay Scale Group: 5SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Sat/Sun Shift: Day
Posted On: June 19, 2024
Last Day to Apply: June 25, 2024
Reports to: Manager, Way Engineering

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

Career Opportunity

We have an exciting opportunity for an administrative professional to join our talented Way Engineering team in our Streetcar Infrastructure Department!

What You Will Do

Reporting to the Manager, Way Engineering, you will support the Way Engineering section by providing general daily administrative and clerical support, and coordinating a variety of office activities to ensure work flows efficiently and smoothly.

You will be responsible for organizing and coordinating office schedules, timekeeping/payroll documentation and requests, as well as processing, tracking, and approval coordination of invoices and purchase requisitions. The team will also rely on you to support a meetings, from scheduling and coordination, minute-taking and distribution, and post-meeting support (tracking and following up on action items).

You will also assist in the coordination of projects by collecting information or progress updates from internal or external stakeholders, in accordance with established schedules, procedures, and protocols.

As the go-to person for the section, you will handle IT requests, training requests, and the procurement of supplies, materials, equipment, and perform other duties as required to support the section.

You will participate in the TTC's Customer Service Ambassador Program. You will demonstrate behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. You will help to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTCs commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTCs policies.

What Skills Do You Bring?

• Plan and organize activities / projects to meet section and organizational goals
• Create, document, and manage information and records
• Use office technology, software and applications
• Maintain documentation and historical records

What Qualifications Do You Bring?

• You have a post-secondary education in office administration or a related discipline, or a combination of education, training and experience deemed to be equivalent;
• You bring significant prior administrative or clerical experience in a similar work environment, supporting a team of professionals and coordinating office activities;
• You can work independently and are a self-starter, with strong critical thinking abilities;
• Knowledge of records management, engineering disciplines and technical terms applicable to the work is a strong asset;
• You have sound knowledge of business administration concepts and practices, including research methods and techniques;
• You are proficent in the use of Microsoft Office (i.e. Outlook, Word, Excel, PowerPoint and Access) and can prepare and edit documents, spreadsheets, presentations, etc.
• You have proven time management and organizational skills with the ability to meet established deadlines;
• You have demonstrated good interpersonal and communication skills to gather and exchange information with a variety of stakeholders;
• Strong written communication skills, with an ability to prepare, proofread, or edit various memos, reports or technical documentation;

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive benefits package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTCs policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.