Job Description

Are you a detail-driven accounting professional who thrives on accuracy, follow-through, and building strong relationships? Do you take pride in managing receivables, solving problems, and keeping financials on track?

Legacy Equipment Rentals is looking for a reliable and motivated

AR/General Accountant

to take ownership of our

accounts receivable and collections process

while supporting general accounting and financial reporting activities. This role is a key part of our day-to-day operations, ensuring customers are billed accurately and timely, collections are actively managed, and financial records remain clean and well-supported.

If you're someone who brings strong accounting fundamentals, clear communication, and a passion for staying organized and proactive, we'd love to hear from you.

The following responsibilities and accountabilities are the essential functions of this job:

Accounts Receivable and Collections

Assist in processing invoices, ensuring proper coding and entry into the financial system. Lead the end-to-end accounts receivable process, including the setup and maintenance of approved customer accounts and documentation. Proactively manage customer accounts and follow up on overdue balances via phone and email to ensure timely payments. Monitor aging reports, identify at-risk accounts, escalate concerns, and coordinate with Sales and Management to resolve issues. Handle invoice inquiries, resolve billing disputes, and ensure any changes to invoices are appropriately documented and authorized. Prepare and send customer statements, support rebate coordination, and maintain accurate AR records

Customer Billing

Process daily and weekly invoices, including rental, sales, and fuel billing. Upload invoices to vendor portals and ensure accurate backup documentation. Reconcile and submit combined billing and open contract reports to the parent company. Review and maintain customer pricing agreements and process approved special pricing updates.

Payment Processing and Reconciliation

Post and reconcile bank deposits, EFTs, credit card payments, and other receipts. Investigate discrepancies between system postings and bank transactions and follow up as needed. Ensure payment records are complete and accurate in coordination with the financial systems.

General Accounting

Prepares journal entries and reconciling general ledger accounts such as deposits, lease income, and rebates. Contribute to month-end and year-end close processes by data gathering, performing reconciliations, and reporting. Support fixed asset accounting, including PDI reconciliation and maintenance of asset schedules.

System and Reporting Support

Maintain and update customer master data and pricing structures in accounting systems. Generate and submit reports related to receivables, customer activity, and revenue. Assist with testing and implementation of system improvements and new processes as required.

HSEQ Compliance

Adhere to the Health, Safety, and Environment (HSEQ) standards and procedures.

In addition to the key responsibilities and accountabilities outlined above, this role performs other duties, as assigned, to support the overall objectives of the organization.

Technical Competencies

Strong understanding of accounts receivable processes and collections strategy Attention to detail and accuracy in financial data Knowledge of accounting principles and general ledger reconciliation Experience working in ERP or accounting systems Verbal and written communication skills Intermediate to advanced Excel skills

Education and Experience

Post-secondary diploma in Accounting or equivalent experience Minimum of 2 years' experience in accounts receivable and customer billing Experience in equipment rental or construction industry is an asset Experience with customer collections and dispute resolution Valid Alberta Class 5 driver's license

Knowledge, Skills, Abilities and Other Characteristics (KSAOs)

Demonstrated ability to manage competing deadlines in a fast-paced environment High level of accountability, follow-through, and customer service orientation Strong interpersonal and communication skills Ability to solve problems and identify process improvements Organized, detail-oriented, and self-directed Ability to work well within a team and independently Strong working knowledge of Microsoft Office, particularly Excel

Working Conditions

Work is primarily based in an office environment

Dynamic office setting with frequent interruptions

Participation in networking and industry related events

LEGACY EQUIPMENT RENTALS offers competitive wages, a comprehensive benefits package, GRSP program and work & family life balance.

We thank all those who apply, however only candidates selected for interviews will be contacted.

Our organization is aware of individuals claiming to represent our company, oftentimes to international job seekers. We have received inquiries about false offers of employment or interview requests that have been made without our knowledge or approval. These activities are fraudulent and are intended is to extract money from applicants in return for an interview, employment offer or work visa.

Please note, our organization will never contact job seekers with unsolicited offers, nor would we require payment for any reason related to an offer of employment. We strongly encourage all individuals to carefully scrutinize all recruitment communication and not respond to unsolicited job offers.

Job Type: Full-time

Pay: $68,000.00-$75,000.00 per year

Benefits:

Company events Dental care Employee assistance program Extended health care Paid time off Profit sharing RRSP match Vision care
Work Location: In person

Expected start date: 2025-08-05