Job Description

Provides administrative and senior secretarial support in the Beedie School of Business, including the Dean, two Associate Deans, the Associate Director, Academic Affairs, and other senior leadership. In this role, the Appointments Secretary is responsible for coordinating, editing, and proofreading confidential administrative material; gathering and distributing confidential materials; arranging meetings; composing and distributing agendas and documentation; transcribing minutes; supporting recruitment and hiring of tenure track faculty and lecturers; maintaining confidential employee files; arranging travel for visiting scholars, faculty recruitment and administrators; processing expense claims; organizing special events; and maintaining a complex database and filing system using the Teaching, Research and Collaboration System (TRACS).

Qualifications:

High school graduation and one year of post-secondary education or formal program equivalent with courses in word processing, database, and spreadsheet applications, and training in secretarial practices/office procedures. Minimum 3 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Excellent knowledge of records management systems and concepts.
• Excellent knowledge of university policies and procedures.
• Good knowledge of standard office practices, methods, and equipment.
• 60 wpm keyboarding skill with a high degree of accuracy.
• Excellent communication (verbal, written, interpersonal and presentation) skills.
• Excellent organizational, analytical reasoning and problem-solving skills.
• Excellent attention to detail and proofreading skills.
• Good researching skills.
• Ability to use word processing, database, spreadsheet, presentation, desktop publishing, web updating, email, web browser, scheduling and student information applications (e.g., Word, FileMaker Pro, Excel, PowerPoint, Adobe Pro, CQ5, Explorer/Mozilla Firefox, Safari, and SIMS) at an intermediate level.
• Ability to analyze and assess complex situations and determine solutions.
• Ability to work with frequent interruptions and meet deadlines.
• Ability to work independently, establish priorities, and accomplish objectives.
• Ability to record and transcribe minutes with accuracy.
• Ability to exercise tact, diplomacy, mature judgement and initiative.
• Ability to assign and check the work of others.
• Ability to handle confidential information with discretion.
• Ability to perform arithmetic calculations with a high degree of accuracy.
• Ability to coordinate multiple projects and meet deadlines.
• Ability to lift office materials/supplies
• Ability to work flexible or additional hours as required.
• Ability to arrange suitable transportation and work at other SFU campus locations (e.g., Vancouver, Surrey).

For external candidates, the starting salary is the first step of the salary range.

Please include your cover letter and resume in one attachment.

Simon Fraser University