Job Description

Accounts Payable Coordinator - Senior level

Company/Department: Unity Group of Companies; Finance

Location: 415 Milner Avenue, Scarborough, ON

Job Type : Full-Time, On-Site

Position Summary

As a key member of the Finance team, the Senior Accounts Payable Coordinator is responsible for overseeing and executing advanced accounts payable functions related to both merchandise and goods not for resale (GNFR) invoices. This role ensures timely, accurate processing and reconciliation of high-volume transactions in a dynamic environment, while acting as a key liaison between the finance team, merchandising, operations, and external vendors.

This position requires a strong understanding of retail supply chain flows, cost center allocation, and inventory-related accounting processes. The ideal candidate will bring a high degree of accuracy, initiative, and leadership to support continuous improvement within the AP function.

Key Responsibilities

Full-cycle accounts payable processing for merchandise (inventory) and GNFR invoices, including PO and non-PO matching. Review and reconcile 3-way match (invoice, PO, and receiving documents) for merchandise invoices; resolve quantity and price discrepancies with buyers or warehouse teams. Review and validate CBSA (Canada Border Services Agency) and freight invoices for accuracy, ensuring appropriate allocation of duties and shipping costs to corresponding inventory purchase orders. Track and log CBSA import documentation to support timely and accurate filing of duty drawback claims. Ensure timely and accurate processing of GNFR invoices, such as marketing, logistics, and store operations expenses. Review invoices for appropriate documentation and approvals in accordance with internal control policies. Oversee weekly and monthly payment runs (cheque, EFT, and wire transfers) ensuring proper cutoffs and vendor prioritization. Maintain and reconcile vendor accounts, including issuing debit memos or investigating aged items. Act as an escalation point for complex vendor queries and internal disputes. Partner with the inventory, logistics, and merchandising teams to investigate discrepancies and delays in invoice processing. Lead or assist with month-end closing activities, including accruals, journal entries, and GL reconciliations related to AP and inventory receipts. Support year-end audit by preparing required documentation and reports. Recommend and support improvements in AP processes and systems (e.g., automation or workflow enhancements). Maintain compliance with company policies and tax regulations (e.g., HST).

Qualifications

Diploma or degree in Accounting, Business Administration, or a related field. 4+ years of progressive experience in accounts payable, ideally in a retail or merchandise-focused environment. Strong understanding of inventory and non-inventory (GNFR) payables workflows. Proficient in Microsoft Excel and experience with ERP systems (Microsoft Dynamics NAV/Business Central preferred). Excellent organizational skills with the ability to manage multiple priorities under tight deadlines. Strong interpersonal and communication skills, with a proactive and problem-solving mindset. Detail-oriented with a strong understanding of internal controls and audit requirements.
Preferred Experience

Prior experience working with retail operations and merchandise accounting. Familiarity with international suppliers and foreign currency payments.

Why Join Us

Competitive compensation Health & dental benefits Employee discount on merchandise Paid vacation Free parking

Other details

Markham/401 intersection Monday to Friday On-site role Free parking

We thank all the applicants for their interest. However, only selected candidates will be contacted for interviews by the hiring team.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

Dental care Extended health care On-site parking Paid time off
Application question(s):

This is an On-site role. Are you comfortable commuting to work? Are you legally authorized to work in Canada?
Work Location: In person