Job Description

On behalf of our client, a Crown corporation operating within the transportation sector, we are currently looking for a diligent and dedicated AP Administrator/Executive Assistant to join their cohesive team! As the ideal candidate, you are highly organized, meticulous, and enjoy working in a multi-faceted role within a professional and supportive environment. If this sounds like you, we would love to connect today!

Location: Vancouver, BC

Responsibilities:

• Support with all Accounts Payable functions
• Organize all accounts payable documents (i.e., payment records and invoices)
• Input invoice and document data into company's accounting software
• Assist with expense report preparation for reimbursements to respective parties
• Monitor approved invoices and handle any related issues
• Track invoices and process payments in a timely manner
• Support accounting team with ad-hoc duties and special projects
• Handle administrative duties at reception, including greeting office guests and attending to incoming calls
• Manage general administrative needs to support the Executive and Management team
• Schedule and manage internal and external meetings
• Order supplies and equipment for the office and maintain the cleanliness of general office areas and meeting rooms
• Input updates to internal database and websites to ensure accuracy of information
• Coordinate logistics and fulfillment for internal and external events
• Provide assistance with additional administrative tasks/projects, as required

Requirements:

• Degree or Diploma in Accounting, Business Administration, or related field
• Minimum 2 years of experience working in accounts payable and office administration
• Experience with accounting software (Sage 300) and exposure to high-volume data entry/processing is considered an asset
• Strong proficiency with MS Office Suite
• Excellent verbal and written communication skills
• Possess a meticulous eye for detail and accuracy, with the ability to prioritize and multi-task with competing deadlines
• Be highly organized, proactive, and process-oriented
• Able to work efficiently with minimal supervision, and in collaboration with a team
• Professional presentation with the ability to liaise with various internal and external parties

All interested applicants are encouraged to submit their resume to McNeill Nakamoto by clicking on the "APPLY" button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.

WOW. FUN. PEOPLE.

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