Job Description

Purpose of Position
This position is responsible for Bank Reconciliations, Product Reconciliations, Customer Confirmations, Journal Entries and assisting with Accounts Payable, Fixed Assets and Coupa Application for Procurement. This position also is responsible for general accounting duties assigned.
Bank Reconciliations

• Ensures that daily bank reconciliations are processed in a timely manner including:

• Verifying data received from Corona application
• Matching payment items
• Resolving unmatched items, with input from other departments as required
• Distributing files for approval
• Filing all files and approvals
• Preparing any required reports after daily processing for reconciliation purposes.

Product Reconciliations

• Ensures that monthly reconciliations for various products are processed in a timely manner including:

• Downloading general ledger and subsystem reports
• Resolving and documenting any differences
• Distributing files for approval
• Maintaining an appropriate electronic filing system that provides a proper audit trail.

Customer Confirmations

• Ensures that monthly and ad hoc requests for balance confirmations received from customers and their auditors are processed in a timely manner including:

• Receiving confirmation requests
• Downloading general ledger and subledger reports
• Verifying signatures
• Documenting and distributing documents for approval
• Issuing confirmations to customers and/or their auditors
• Maintaining an appropriate electronic filing system that provides a proper audit trail.

Accounts Payable and Fixed Assets

• Ensures that Account Payables are processed in a timely manner including:

• Receiving and verify invoices and requisitions for goods and services
• Employee Expense Reimbursement's review and reconciliation prior to payment
• Verifying that payment claims & transactions comply with policies and procedures (e.g. travel and entertainment expense)
• Maintaining an appropriate electronic filing system that provides a proper audit trail
• Perform duties relating to the COUPA application, including assisting other business users with the registration of contracts and purchase orders/requisitions
• Maintaining proper records of fixed assets including annual physical verification.

Journal Entries

• Prepare adjusting journal entries for Oracle accounting application
• Maintaining proper records to support all entries as a proper audit trail
• Reconciling general ledger accounts
• Performing month end close procedures for the general ledger.

Vendor Risk Management

• Maintaining proper records for all vendors
• Performing call back procedures to verify any vendor account amendments
• Partnering with Canada Branch department heads to collate required information and documents for the purpose of vendor risk management.

Back-up Administrative Responsibilities:

• Acts as back-up for miscellaneous administrative tasks when required
• Other duties as assigned by superiors.
• Ensure compliance with all Bank Policies and Procedures, including Anti-Money laundering policies, and the requirements of the relevant regulatory bodies as communicated by SMBCC's Compliance Department.

Interpersonal/Communications
Internal: All staff and management, relevant Departments in Americas Division
External: Vendors and suppliers
Responsibility
Responsibility for Supervision: none
Responsibility for Resources:
Responsible for the maintenance of accurate records of expenses and fixed assets of the Bank. Responsible for timely payments to vendors and business partners.
Decision Making Responsibility:
This position requires a great deal of common sense and independent judgment. This position is expected to be self-managed on a day to day basis.
Job Specifications
Knowledge:

• Degree in Accounting or equivalent Business certificates.

Experience:

• Minimum of 3 - 5 years previous related experience in Accounts Payable.
• Knowledge and experience in the operation of a Schedule II / III Bank useful.

Skills:

• Ability to organize, plan and co-ordinate.
• Prior exposure working with Corona bank reconciliation, Coupa procurement/AP system and Oracle General Ledger and Accounts Payable system
• Computer skills - Excel, Word, Oracle Accounts Payable (AP) and Fixed Assets
• Project Management skills
• Basic Accounting knowledge for journal entry preparation
• Common sense
• Tact and diplomacy in dealing with problems, issues and people.

Attention to details:

• Considerable

Environment:

• Open office / Hybrid Work Model
• Availability for occasional weekday evenings and weekend on-call schedules required to support critical operations.

This job description is not designed to cover or contain an all-inclusive list of duties and responsibilities that are required of the position. Duties and responsibilities may change as SMBCCB deems necessary, including other duties and responsibilities assigned at any time with or without notice.
About SMBC
SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC Rail Services LLC, Manufacturers Bank, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. SMBC provides reasonable accommodations for employees with disabilities consisted with applicable law. If you need reasonable accommodation during the application process, please let us know as SMBCCB_Accessibility_Canada@smbcgroup.com. SMBC is an EO employer - M/F/Disability

Skills Required