Job Description

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as a

Alumni Engagement Officer.

This is a full-time, permanent position.

Why Havergal is the Place to Be

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada's pre-eminent independent schools for girls from Junior Kindergarten through Grade 12. At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 130 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, and a cohesive and collegial team of faculty and administration staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.


We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us in this transformative journey of education, working together to empower young women to make a positive difference in our world.


We are committed to building a diverse workforce and an inclusive workplace. We believe that an inclusive environment fosters a culture of mutual respect, creativity and innovation, collaboration and accountability. To this end, we encourage applications from all qualified candidates with a diverse range of experiences and perspectives, including women, BIPOC (Black, Indigenous and People of Colour) peoples, LGBTQ2S+, and persons with disabilities to join our thriving team. We seek candidates who are committed to nurturing a community where integrity, compassion, inquiry and courage thrive.

The Position:

Reporting to the Executive Director of Advancement, the Alumni Engagement Officer plays a vital role in supporting and executing the school's alumni engagement strategy. This role focuses on building and maintaining strong alumni relationships, managing key programs and events, and coordinating volunteer efforts to foster a connected, vibrant alumni community. Working closely with colleagues across the Advancement team, the Officer brings initiative and creativity to implement engagement initiatives that deepen alumni connections and support the school's mission.

Specific Accountabilities:

Program and Relationship Management

Support the delivery of alumni engagement initiatives including mentoring programs, milestone reunions, regional events, and other community-building activities; ensuring alignment with the overall strategy set by the Executive Director. Build and maintain positive, ongoing relationships with alumni volunteers, regional leaders, and young alumni, providing them with resources and support to actively engage with the school community. Collaborate with the Executive Director and Advancement team to help implement strategic priorities and maximize alumni participation. Support reunion class giving efforts by coordinating with the fundraising team to communicate key messages and encourage participation in milestone giving campaigns.

Event Planning and Execution

Lead the planning and smooth execution of a variety of alumni events--on campus and regionally--including reunions, receptions, and celebrations. Manage logistics, coordinate with vendors and volunteers, oversee guest experience, and ensure timely follow-up to strengthen alumni engagement. Work with the Executive Director and volunteer leaders on event program development and outreach.

Communications and Content Coordination

Oversee the editorial process for alumni contributions to the school's Chronicle magazine, including collection, editing, and liaising with the design agency to meet deadlines. Assist in developing and distributing alumni communications, such as newsletters and email campaigns, that keep alumni informed and connected. Utilize alumni data and feedback to help refine communication approaches.

Volunteer Coordination

Manage the Havergal Old Girls Association and class representative program, supporting volunteer engagement and committee activities. Help recruit, onboard, and support alumni volunteers, ensuring they have the tools and guidance needed to contribute effectively. Serve as a key contact for volunteers and alumni interested in engagement opportunities.

Data and Reporting

Maintain accurate alumni records in Veracross and other CRM systems, supporting data integrity and reporting needs. Assist in tracking engagement metrics and preparing reports to inform Advancement leadership.

Representation and Outreach

Represent the school at select alumni events and community functions, including some regional travel. Act as a welcoming and knowledgeable contact for alumni engagement inquiries and opportunities.

Qualifications, Knowledge and Experience

Minimum three years' experience in administration, coordination, alumni relations, donor engagement, or event planning, preferably within an educational or nonprofit environment. Post-graduate certificate or diploma in event management, fundraising, alumni relations, or a related field is an asset. Experience working in a school or academic setting is a strong asset. Proven ability to prioritize and manage multiple projects and deadlines effectively in a fast-paced, goal-oriented environment. Strong organizational skills with exceptional attention to detail and follow-through. Excellent interpersonal and relationship-building skills, with the ability to engage and collaborate with diverse stakeholders including alumni, volunteers, faculty, and leadership. Ability to work independently and creatively, while also functioning effectively as part of a team. Superior written and verbal communication skills, including the ability to tailor messaging to different audiences. Demonstrated tact, diplomacy, discretion, and professionalism in all interactions. Strong customer service orientation with a commitment to fostering positive, lasting relationships. Proficient in Google Workspace and Microsoft Office applications, with particular strength in Excel for data management and reporting. Experience using CRM platforms, preferably Veracross, including maintaining accurate records, data analysis, and reporting. Knowledge of fundraising principles, alumni engagement best practices, and volunteer management is an asset. Familiarity with digital engagement tools and social media platforms is an asset.

Demonstrated ability and commitment to the Core Competencies of;

Collaboration & Teamwork Integrity & Trust Learning Agility Communication Growth Mindset Inclusive Excellence

All qualified candidates are encouraged to apply and express their interest no later than

July 21, 2025

. This posting is for an existing vacancy.




Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at accessibility@havergal.on.ca.