Job Description

Advancement Assistant, St. Thomas More CollegeSt. Thomas More College (STM), the Catholic liberal arts college federated with the University of Saskatchewan (Usask) is seeking a permanent full-time Advancement Assistant. Reporting to the Director of Advancement, the Advancement Assistant plays a key role in supporting the efforts of the Director of Advancement by managing and maintaining data related to donors, alumni, and other stakeholders. This position is responsible for ensuring data integrity, generating reports, assisting with fundraising campaigns, and providing excellent customer service to alumni and donors. The ideal candidate will be highly organized, detail-oriented, and capable of working collaboratively within a fast-paced environment.Key Responsibilities:Data Management & Reporting:

• Maintain and update the alumni and donor database (CRM system), ensuring accurate and up-to-date records for all constituents.
• Conduct regular data cleaning to ensure data integrity and accuracy.
• Assist in generating regular reports on donor contributions, engagement metrics, event participation, and other development-related data.
• Support the Director of Advancement in preparing data for fundraising campaigns, appeals, and communications.
• Provide data-driven insights and recommendations to optimize advancement strategies.

Alumni Engagement:

• Assist with outreach to alumni, including updating contact information, managing event invitations, and providing support for alumni-driven initiatives.
• Track alumni engagement, event attendance, and participation in various programs and activities.
• Help to coordinate alumni events and reunions, ensuring data related to attendees is accurately recorded.
• Respond to general alumni inquiries and support alumni services as needed.

Fundraising Support:

• Assist with managing donor pipelines, including tracking gifts, pledges, and donor cultivation activities.
• Provide administrative support to the Director of Advancement in planning and executing fundraising events and campaigns.
• Process donations, including gift acknowledgement, and reports.

Administrative Support:

• Support the Director of Advancement with general administrative tasks such as scheduling meetings, preparing materials, and managing communication.
• Assist with maintaining documentation and filing systems for advancement-related records and correspondence.
• Collaborate with internal teams to ensure that alumni and donor communications are accurate and timely.

Additional Duties:

• Stay informed about best practices in alumni relations, fundraising, and data management to ensure the department is leveraging new technologies and methods.
• Participate in special projects and other duties as assigned.

Education:

• Bachelor's degree in a related field (e.g., communications, business, nonprofit management) or a combination of education and equivalent experience.
• 2-3 years' experience in database management, data entry, or development support is required.
• Familiarity with Raiser's Edge donor management and alumni relations software is preferred.
• Strong understanding of data privacy and security practices in handling sensitive donor and alumni information is preferred.

Skills and Abilities:

• Excellent organizational skills with a keen attention to detail.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint, and OneDrive) and data management software.
• Ability to communicate effectively with a wide variety of constituents, including alumni, donors, and internal staff and faculty.
• Customer service-oriented with a professional and approachable demeanor.
• Ability to work independently and collaboratively in a team environment.
• Strong written and verbal communication skills.

Working Conditions:

• This is a full-time position with occasional evening or weekend work required, particularly around fundraising events or alumni engagement activities.

Application:Interested candidates should email their resumxc3xa9 along with the names of three (3) references to the attention of the Associate Director of Human Resources at .In accordance with Canadian immigration requirements, this advertisement is directed in the first instance to Canadian citizens and permanent residents. St. Thomas More College (STM) is committed to diversity within its faculty and staff complement. Underrepresented groups include those identified in the federal Employment Equity Act - women, visible minorities, Indigenous peoples, and persons with disabilities - including, but not limited to LGBTQI2+ people, and members of other designated groups are encouraged to self-identify on their application. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Additional information about STM and the University of Saskatchewan is available at . Only those invited for an interview will be contacted.Department: Saint Thomas More
Status: Permanent
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $57,222.00 - 81,151.00 per annum. The starting salary will be commensurate with education and experience.
Posted Date: 11/21/2024
Closing Date: 2 Weeks. 12/5/2024
Number of Openings: 1#LI-DNI The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Mxc3xa9tis. We pay our respects to the First Nations and Mxc3xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

University of Saskatchewan