Job Description

The Faculty of Arts is seeking applications from qualified individuals to provide administrative support services to two institutes and a research lab and their associated coordinators and staff: the L. M. Montgomery Institute, including the Journal of L. M. Montgomery Studies; the Institute of Island Studies, including the Master of Arts in Island Studies (MAIS) program; and the GeoREACH Lab, including non-teaching related work of the Canada Research Chair. The position's workload will be divided one-third to each unit and will report directly to the coordinators of each unit.

RESPONSIBILITIES:

Providing logistical support to hiring program staff and students, scheduling meetings, booking rooms and catering, coordinating agendas, planning travel For the LMMI/JLMMS, tracking journal submissions, processing contracts, communicating with submitters and peer reviewers For the MAIS program, assisting with the development of teaching schedules, curriculum and calendar changes, and maintaining the sessional roster Managing the three units' budgets, processing expenses, and financial reporting Assisting with research grant applications and logistics Supporting student and public queries and requests through accurate, timely, and professional communication Recording meeting minutes, ensuring key discussions, decisions, and action items are documented and actioned for each of the three units Assisting with the development, upkeep, and filing of, correspondence, reports, promotional materials, and presentations Assisting in planning, coordinating, and promoting special events, including conferences and workshops for the three units Additional duties as assigned

QUALIFICATIONS:

Successful completion of a recognized post-secondary administrative assistant and/or a minimum of 2 years of relevant work experience Demonstrated strong abilities in UPEI systems including Microsoft suite, Colleague, Infosilem, and myupei Familiarity with UPEI processes, regulations, and policies and the roles of the various units on campus is an asset A proven ability to work independently and as a member of a diverse team, exercising a high degree of judgment, professionalism, adaptability, confidentiality, and positivity in their work Strong time management, organizational and interpersonal communication skills * Excellent written and verbal communication skills