Job Description

The University of Prince Edward Island is seeking candidates to work in the Faculty of Sustainable Design Engineering as an Administrative Assistant.

What we offer:

Comprehensive Health and Dental Post Retirement Benefits Tuition Waivers Health and Wellness on Campus available to staff Professional Development Opportunities

RESPONSIBILITIES:

As a member of a team and reporting to the Dean, this position provides administrative and operational support to the Dean, faculty, staff and students, detailed as follows:

Provide frontline administrative support and service to faculty, staff, students and others Provide administrative support to FSDE committees as required Provide support for building management and operations including access, space and signage Provide human resources support on employment and personnel matters related to staff and students Assist with budget maintenance and other finance and budget matters Prepare, submit and track expenses and travel claims for faculty, staff and students Submit purchase requisitions and work orders as required Coordinate and administer the Student Opinion of Teaching Surveys Arrange for catering, room bookings and special events Book travel and accommodations for faculty, staff and students Source, order and maintain office supplies Respond to telephone, email and direct walk-in inquiries

QUALIFICATIONS:

Post-secondary education in an administrative assistant program with two years related experience, or an equivalent combination of training and experience Skills in office management and proficiency in Word, Excel, PowerPoint, email usage, Google drive and its applications, internet searches and data management programs Excellent time management, organization, communication, interpersonal, analytical, problem-solving, professional, and independent-work skills Attention to detail and accuracy in an environment where errors can have severe consequences An ability to work independently as well as a member of a team, exercising a high degree of judgment, professionalism, confidentiality and discretion An ability to work with minimal supervision A familiarity with a university environment would be considered an asset * A familiarity with UPEI systems, regulations and policies would be considered an asset