Job Description

Collingwood School is a gender-inclusive day school located on two campuses in West Vancouver, BC.
Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing, and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.
At Collingwood, we seek faculty and staff who live our values of courage, curiosity and community to be in service of others and, who are inspired by our mission to inspire and support young people for meaningful lives.

We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including BIPOC (Black, Indigenous, and People of Colour), persons with disabilities, 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

We are looking for an experienced Admissions Officer to join our Morven Campus (Grades 8-12). The Admissions Officer is an integral member of the Enrolment team and is a front-line representative of our School and communicates Collingwood\xe2\x80\x99s mission, differentiators and programs of interest to external inquiring families. The role also supports external families as they navigate the admissions process and offers support to current families regarding all aspects of enrolment. This is a Full Time Permanent position.

Responsibilities

• Overview and support the full-cycle enrolment process for JK to Grade 12 (inquiry, application, tour, assessment, interview, data & document collection, communicating results)
• Be a primary contact for inquiring families
• Provide timely, accurate and informative responses to email, phone and in-person inquiries
• Schedule and lead informative and engaging school tours for inquiring and applicant families
• Participate in the process of vetting, assessing and interviewing applicants and their families
• Provide support during the annual enrolment of current and new JK-Grade 11 students
• Oversee, coordinate, schedule and invigilate in-house assessments for applicants to JK-Grade 11
• Support and action a range of enrolment events including New Student Day, New Parent Receptions, Open Houses and Assessment & Interview days (occasional evening and/or Saturday work is required)
• Maintain and update the New Parent Portal and the Admissions web page
• Gather and maintain accurate data and produce regular statistical reports
• Liaise with Collingwood faculty and staff, current parents, and parents of applicants
• Provide training and oversee the Enrolment Ambassador program (Grades 6-12) as well as parent volunteers
• Keep apprised of JK-Grade 12 activities and events
• Attend department meetings, retreats and school-wide meetings, as well as participate in professional development opportunities
• Engage in work aimed at supporting the Director of Enrolment to ensure full enrolment
• Perform any other related duties as requested by the Director of Enrolment

Required qualifications

• A combination of post-secondary education and a minimum of two years of administrative support experience in a collaborative office setting in admissions, education, business, project management, public relations, communications or another related field
• Basic knowledge of a K-12 curriculum, Advanced Placement (AP) or/and other educational curriculum
• Proficiency in Google and Microsoft Office Suite as well as strong web-based communication tools and database skills
• Proven ability to thrive in a fast-paced, deadline-driven, highly productive environment
• Able to work independently as well as collaboratively with colleagues
• Ability to respond appropriately and in a timely manner to email, phone and in-person inquiries
• Great attention to detail, self-motivation, self-regulation and flexibility
• Discretion regarding the handling of sensitive and confidential information pertaining to student, parent and applicant communications and permanent records
• Able to identify, address and resolve issues as they occur
• Ability and confidence to build and maintain relationships across the entire School community
• A positive, confident, can-do attitude along with a sense of humour

Canadian residency and legally entitled to work in Canada

• Proficiency in a second language is an asset
• Required to have a valid driver\xe2\x80\x99s licence and daily access to a personal vehicle
• Physically able to sit at a desk and use a computer for extended periods of time
• Experience working in an Independent School or University Admissions Office is an asset

Our \xe2\x80\x9cMust Haves\xe2\x80\x9d

• Respect, dignity and inclusion for all members of the community
• Collaborative mind-set and courageous approach to adversity
• Demonstrated communications skills (oral and written)
• Creative \xe2\x80\x9cout-of-the-box\xe2\x80\x9d thinker
• Flexible and adaptable and embraces change
• Proven work ethic with utmost integrity
• Enthusiasm, eagerness and genuine interest in all aspects of the school\xe2\x80\x99s success
• Self-awareness, with a desire for constant self improvement (goal-oriented)

We offer professional development opportunities, competitive salaries, a generous benefits package, including RRSP, Personal Days and access to a Health Spending Account, health and wellness initiatives, along with one of the most beautiful locations in Canada to work!

If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by May 5, 2023 to https://can231.dayforcehcm.com/CandidatePortal/en-US/cws/JobApplication?postingid=986

We sincerely thank all applicants for your interest however, only shortlisted candidates will be contacted. Please visit our website for more information about our school.