Job Description

ABOUT ST. MARY'S UNIVERSITY:

Our Vision:

To be the preeminent Catholic University in Canada, known as a centre of academic excellence providing a vibrant and engaged student experience that prepares authentic leaders committed to the service of others.

Our Mission

: Open to all and grounded in the Catholic Intellectual Tradition, St. Mary's University educates the whole person to inspire and empower tomorrows engaged, global citizens for the future.

Our Values

: As a Catholic community, we value being Welcoming and Serving of all, Academic Excellence and Faith.

As an independent Catholic university in Canada, with a strong emphasis on liberal arts and sciences, St. Mary's University prepares its students to live with integrity, compassion and confidence while embodying a compassionate commitment to ethics, social justice, and respect for diversity of opinion and belief. St. Mary's is focused on developing the whole person: mind, body and spirit. For more information about St. Mary's and our Strategic Plan, visit https://stmu.ca/ and https://stmu.ca/about-us/strategic-plan/

ABOUT THIS OPPORTUNITY

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Consistent with University policy and the objectives and priorities of the Registrar's Office, the Admissions Officer is responsible for providing accurate and timely admission to applicants of the University. This position works in coordination with the Registrar in matters of process and transcript evaluation. The incumbent is primarily responsible for the data entry, information collection and decision processing for admissions and provides advice and information to the Registrar, Recruitment & Community Engagement Officers, Advisors, and prospective students/applicants.

Main responsibilities for this position will include:

Admissions

o Download and evaluate applications from Alberta Post-Secondary Application System (APAS), process correspondence and create scheduled actions.

o Handle incoming paperwork, assess application documents and calculate GPAs to determine eligibility and update application status.

o Assess applications in collaboration with the Registrar, processing updated admission letters and forwarding program information to students. Follow-up via phone or email.

o Interpret IQAS, WES, and TOEFL/IELTS scores for admissions purposes.

o Assess applications for scholarships.

Transcript Data Entry and Evaluation

o Receive and upload all incoming transcripts and supporting documentation.

o Comprehensively evaluate all incoming transcripts and supporting documentation, ensuring students meet the education requirements for admission.

o Enter all education history, grades and transfer credit into the Student Information System (SIS).

o Evaluate and determine transfer credit, utilizing resources and seeking guidance when needed.

*Other

o Maintain up to date knowledge of all program offerings including dates, deadlines, admissions requirements, program structure and program capacity.

o Monitor international student compliance with study permits extensions and expiry dates. Stay up-to-date on IRCC requirements.

o Provide front desk coverage for Enrolment Services Officer when required.

o Attend and contribute to events hosted by Student Services.

QUALIFICATIONS

Bachelor's Degree Experience in a post-secondary environment, preferably in admissions, transfer credit, international student services, enrolment services, financial aid, and/or advising would be considered an asset. Ability to adapt, plan, organize and prioritize tasks and meet deadlines while maintaining a high level of accuracy and attention to detail. Demonstrated ability to effectively exercise judgement and interpret related procedure and policy to ensure consistency and equity. Knowledge of applicable regulations, policies, procedures and legislation. Understanding of educational institutions, courses, grading systems, and best practices. Strong interpersonal, communications, and advisory skills, ensuring confidentiality is maintained. Ability to provide excellent customer service while interacting with a diverse population and maintaining professionalism. Ability to remain calm during peak admissions times. Experience making effective decisions, utilizing research and technical skills and dealing well with ambiguity. Strong planning, organizational, and problem-solving skills. Experience with computer applications including the Microsoft Office Suite (Excel, Word, and Outlook), reporting tools, Adobe Acrobat, and other systems. Familiarity with Student Information Systems would be considered an asset.

VALUES & ATTRIBUTES:

Alignment with institution values and strategic plan pillars. Upholding core competencies associated with the institution's four pillars. Ability to promote, or at least respect, the institution's Catholic mission and identity Ability to foster equity, diversity, and inclusion, as well as Truth and Reconciliation.

WHAT WE OFFER:

As a part of the St. Mary's University community, eligible employees received a comprehensive compensation and total rewards package that includes, but is not limited to, a group benefits package, health spending account, RRSP matching, and generous paid time off. For more information on our offerings visit

https://stmu.ca/careers/.

OUR COMMITMENTS:

St. Mary's University is committed to Indigenous Truth and Reconciliation. Our land acknowledgement and Indigenous initiatives information can be found at https://stmu.ca/campus-life/indigenous-initiatives/. St. Mary's University is an equal opportunity institution. We hire on the basis of merit and are passionate about building and sustaining an equitable and welcoming campus environment where diversity in all areas is celebrated and valued. If you require support services or accommodations during any stage of the recruitment process, please include this in your application. All requests will be handled with the utmost confidentiality.

APPLICATIONS

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Please email application packages to Human Resources in one .pdf formatted document with the Subject Line of: "Admissions Officer" by November 13, 2025. All applicants must submit a cover letter with salary expectations, resume, and contact information of three most recent supervisors and/or written letters of recommendation. Previous employees should submit an updated resume and updated credentials if applicable.

We encourage all qualified applicants to apply. Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. We thank all applicants for their interest. However, only those applicants being interviewed will be contacted.

No phone calls please.

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site gym Paid time off RRSP match Store discount Tuition reimbursement
Work Location: In person