Job Description

Job Overview

Dhill Immigration Consultancy is seeking a highly organized and detail-oriented

Administrative Assistant

to support our immigration consulting operations. The ideal candidate will play a crucial role in ensuring the smooth daily functioning of our office, assisting with client communications, document preparation, and administrative tasks. This is an excellent opportunity for someone who is passionate about customer service and has an interest in immigration services.

Responsibilities

Provide administrative support to immigration consultants and staff. Handle incoming calls, emails, and inquiries from clients and stakeholders. Schedule client appointments and maintain an organized calendar. Prepare, proofread, and organize immigration applications and supporting documents. Maintain accurate client records and update case files in the database. Assist in drafting correspondence, contracts, and other legal documents. Ensure confidentiality and compliance with immigration regulations and company policies. Process payments, issue invoices, and maintain financial records as needed. Manage office supplies and coordinate with vendors when required. Perform general office duties, including filing, photocopying, scanning, and data entry.

Requirements

Education:

High school diploma or equivalent required; post-secondary education in business administration, office management, or a related field is an asset.

Experience:

Minimum of 1-2 years of experience in an administrative or customer service role (experience in an immigration consultancy, law firm, or similar industry is an advantage).

Skills:

Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management. Attention to detail and ability to work with confidential documents. Customer service-oriented with a professional demeanor. Ability to work independently and as part of a team in a fast-paced environment.

Language:

Fluency in English is required; additional languages (such as French, Punjabi, Hindi, or Spanish) are an asset.

Why Join Us?

Opportunity to work in a dynamic and growing immigration consultancy. Supportive and professional work environment. Competitive salary with opportunities for growth. Hands-on experience in the immigration industry.

How to Apply:

Interested candidates are encouraged to send their resume and cover letter to g

yaninder@dhillimmigration.com

with the subject line "Application for Administrative Assistant."

Job Types: Part-time, Permanent

Pay: $17.55 per hour

Expected hours: 15 - 30 per week

Schedule:

Monday to Friday Weekends as needed
Work Location: In person