Job Description

Adminstration Coodinator

Primary Purpose: This position is responsible for administrative support to the Administrative Office of the Veterinary Medical Clinic. The position requires above average discretion and sensitivity in decision making in the handling of confidential employee personal information and material. The position interacts with internal and external agents of the Veterinary Medical Clinic. The incumbent is expected to establish and maintain relationships both internally and externally that are collaborative and professional. The work is varied and requires a high level of attention to detail in a high-volume environment with interruptions. This position requires the ability to work independently as well as part of the team. Nature of Work: Reporting to the Chief Operating Officer of the Veterinary Medical Clinic, this position plays an integral role in the administration of the Clinic and the overall effectiveness of the Clinic. Problems encountered can be varied and complex, requiring analysis, research and planning to resolve. Impact of error is high as the position is responsible to ensure work is completed accurately, projects are completed in a timely manner and information provided to others is correct. Fast paced work environment is subject to rapidly shifting priorities and requires discretion and sound judgment in applying appropriate procedures and guidelines. This position performs a variety of duties to support the pension administration functions and is privy to sensitive confidential information such as contracts and legal agreements, event/safety reporting including critical incidents, Occupation Health & Safety Reports and investigations, Personal Health Information of employees and medical/work accommodations, client concerns, as well as practice and performance concerns of staff, students, and faculty. Accountabilities:

• Prepare documents, reports and data for presentations intended for the Dean and Executive Committee of WCVM
• Coordination and oversight of large-scale organizational projects
• Contract and agreement management
• Liaison with university legal team as required.
• Attend meetings and take minutes, track to-do\xe2\x80\x99s and touchbase with COO and directors as required to ensure timely completion of tasks.
• Efficient processing and reconciliation of the office\xe2\x80\x99s monthly funds.
• Effective management and timely completion of assigned projects along with setting priorities and meeting deadlines.
• Utilizes independent task management, re-evaluate task lists independently and reprioritizes requests from employees, university departments and external agents.
• Develop, document, and streamline internal administrative processes and procedures to ensure efficient use of time.
• Ensure best practices and compliance with applicable legislation, collective agreements, university policies and regulations.

Education and Experience: A recognized post-secondary office administration program or relevant undergraduate degree. A minimum of 2 - 4 years of experience with a high-level administrative role. A combination of education and experience may be considered. Skills:

• Ability to prioritize and delegate.
• High attention to detail.
• Ability to learn new computer programs.
• Effective interpersonal, communication and organizational skills.
• Demonstrated ability to build relationships with peers at all levels of an organization.
• Demonstrated aptitude for working in a team-oriented environment\xc2\xb7 Demonstrated sound judgment, tact, discretion and professional integrity.
• Ability to work independently and to take initiative.
• Proven problem-solving abilities.
• A demonstrated knowledge of computer applications including Word, Excel, Outlook and PowerPoint.

Department: Veterinary Medical Centre
Status: Permanent
Employment Group: ASPA
Shift: Mon-Fri, 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $50,780.00 - 79,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 11/3/2023
Closing Date: 11/17/2023 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus
The successful applicant will be required to provide the following current verification(s) where \'Yes\' is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php Criminal Record Check: Yes
Driver\'s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan\xe2\x80\x99s main campus is situated on Treaty 6 Territory and the Homeland of the M\xc3\xa9tis. We pay our respects to the First Nations and M\xc3\xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.