Job Description

Job Title:

Administrator

Company Name:

Iris Dynamics, Ltd.

Location:

3948 Quadra St, Victoria BC, V8X1J6.

About Iris Dynamics:

Iris Dynamics is the industry leader in innovative force-controlled magnetic linear motors with a diverse application across sectors such as aerospace, mining, testing and measurement, industrial automation, and VR simulation and entertainment. At Iris Dynamics, we're not just engineers and innovators; we are pioneers crafting the future of motion technology.

:

We are seeking a highly organized, detail-oriented Administrator to support day-to-day operations across Sales, Operations, and Marketing at Iris Dynamics. This role is integral to ensuring that key administrative processes are executed consistently and efficiently, helping to maintain data accuracy, streamline internal workflows, and support team coordination. The ideal candidate will thrive in a fast-paced environment, enjoy working collaboratively across departments, and bring strong attention to detail and organizational skills to the role.

Key Responsibilities:

Provide administrative support across Sales, Operations, and Marketing teams. Maintain accurate records in internal systems such as HubSpot, Google Drive, and QuickBooks Online. Assist with purchasing, invoice tracking, and vendor communication. Coordinate company travel bookings and maintain supporting documentation. Support logistics for internal and external events, including trade shows and webinars. Manage contact lists, shared documents, and internal folders to keep team resources organized and up to date. Maintain and update internal process documentation to support consistent and scalable workflows. Prepare and distribute basic internal reports and assist with metrics tracking as requested.

Qualifications:

Candidates must be living in the Greater Victoria area and able to commute to the company office. Completion of post-secondary education in Business Administration, Office Administration, Accounting, or a related field; or an equivalent combination of education and experience. Demonstrated ability to learn new systems quickly and maintain accurate documentation.

Experience:

3+ years in an administrative, operations, or coordinator role. Familiarity with HubSpot, QuickBooks Online preferred. Proficiency with Excel and Google Sheets; comfortable working with pivot tables.

Work Hours:

Full-time, on-site at Iris Dynamics' Victoria, BC office.

Salary Range:

$50,000 - $60,000 per year, depending on experience.

Benefits:

Competitive benefits package including health insurance, paid time off, and professional development opportunities.

Application Process:

Interested candidates should submit a resume and a cover letter outlining their suitability for the role to . Please include Administrator in the subject line.

We are unable to sponsor foreign applicants and are therefore only accepting applications from candidates who are already legally able to work in Canada.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Commuter benefits Company events Dental care Discounted or free food Extended health care Flexible schedule On-site parking Paid time off Vision care
Schedule:

Monday to Friday
Application question(s):

Are you currently located in Greater Victoria and/or able to commute to Victoria full time? Applicants who lie about this will not be considered for employment.
Location:

Victoria, BC V8X 1J6 (required)
Work Location: In person

Expected start date: 2025-07-21