Job Description

About this Career Opportunity
Black & McDonald's Saskatchewan team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Administrator's primary responsibility is to support the day to day operations of the Fabrication Division in the Saskatchewan Region. This role involves developing and maintaining strong working relationships with both internal and external stakeholders including tradespeople, office staff, management, vendors and clients. The Administrator ensures that all requests are addressed promptly, efficiently and professionally while maintaining adherence to standard company procedures and specific instructions.
Duties & Responsibilities

• Issue Work Orders (WOs) for small projects using JD Edwards (JDE)
• Issue purchase orders using JDE
• Scanning and filing of project documents
• Create and process accounts payable invoices and support accounts receivable tasks within the Fabrication Division
• Track, compile and submit labour, equipment and material reports (LEMs).
• Prepare weekly payroll reconciliation based on daily timecard entry and upload to JD Edwards
• Coordinate with payroll & shop supervision for any payroll errors brought forward, submit required documentation to correct errors as required
• Attend project-related meetings, take accurate notes and distribute completed minutes to all appropriate parties in attendance.
• Coordinate any travel and/or accommodations for site personnel if required
• Create, review and submit manpower requests to appropriate union hall(s)
• Issue courier waybills and track parcel delivery
• Other administrative duties as assigned.

Competency Requirements (Skilled to Advanced Level)

• Strong teamwork and collaboration abilities
• Values and Respects Others
• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation

Education & Skill Requirements

• Post-Secondary Education in Administration or substantial number of years of practical experience in a similar role
• 2-4 years' experience in an administrative role preferably in a construction environment or similar industry
• Effective verbal and written communication and the ability to clearly and effectively relate to tradespeople, managers, customers and co-workers
• Well-developed organizational and problem solving skills
• Practical use and knowledge and use of Microsoft Office Suite
• Previous practical use of JD Edwards will be considered an asset

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process.
We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.