Job Description

Position Overview

This position is integral to the success of Bridges Health as an

Administrative Office Support Coordinator.

You will be the welcoming face of the company while playing a key behind-the-scenes role in coordinating day-to-day office activities . This role requiries exceptional professionalism, organizational skills, and discretion.

Administration & Front Office Coordination

Serve as the first point of contact for clients, visitors, and external partners. Answer and direct incoming phone calls and general inquiries. Manage reception emails and voicemail; route messages to appropriate staff. Assign work to consultants and coordinate their schedules when needed.

Dispatch, schedule and coordinate claims while reviewing files

Ensure a welcoming, efficient, and organized front office environment. Greet guests in a professional and friendly manner

Office Administration

Manage office supply inventory and purchasing. Process incoming/outgoing mail, couriers, and emails. Draft and format documents, letters, memos, and reports. Maintain electronic and paper filing systems. Back up electronic files according to protocol. Coordinate maintenance of office equipment and manage vendors as required. Assist with Mental Health workshop scheduling

Financial & Operational Support

Assist with accounts payable/receivable processing. Assist with Customer Invoicing. Assist with Payrolls File and code financial documentation per records procedures. Support financial reporting and administrative accuracy.

Qualifications

Education

High School Diploma required. Post-secondary education in Business Administration, Office Management, or a related field is preferred. Experience with Quickbooks On-Line is an asset.

Experience

MUST HAVE 1-3 years in a similar role, ideally as an Office Administrator, or Administrative Coordinator

Prior coordination, dispatching , multi-tasking environment is an asset Ability to work independently and with a team- computer based

Skills & Competencies

Proficiency in Microsoft Office Suite, SharePoint, email platforms, databases, and spreadsheets, one drive or sharepoint, calendar management Strong organizational and time management skills. Exceptional interpersonal and communication skills. Detail-oriented with the ability to multitask and prioritize. Discretion and confidentiality with sensitive information.

Strong critical thinking, coordination and planning skills

Self Starter

Personal Characteristics

Professional, reliable, and customer-service focused. Ethical, honest, and aligned with Bridges Health's core values. Team-oriented with the ability to work independently. Strategic problem solver and efficient decision-maker.

Work Environment

This is an in-office role and must be in Saskatoon and close surround area Standard work week applies; however, occasional extended hours may be required.

Bridges Health is committed to creating a welcoming and inclusive environment. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

Dental care Disability insurance Extended health care Life insurance On-site parking
Language:

English (required)
Work Location: In person