Job Description

Company Overview:

URS is a Northern BC restoration company and has recently become a member of the Canstar Group of Companies. With branches in Prince George, Smithers, Terrace, and Quesnel, URS focuses on helping people after experiencing a fire, flood, or other structural damage to their home or business.



We are a company that builds careers, with training initiatives like the Perfect File building skills that prepare you for the advancement opportunities that we are known for, as well as a Tuition Reimbursement Program where employees are eligible to have a portion, or all of their Post Secondary/Trade or other professional training courses paid for.

Position Overview

The Administrator Assistant performs a variety of tasks that help ensure URS is running smoothly. You will assist with a variety of administrative tasks, project administration, accounts receivable and payable, and health and safety.

Duties & Responsibilities:

General Administration

Greet and direct office visitors Maintain alarm codes for building access Primary point of contact for HR related items such as coordinating with IT for new phones, passwords, and workstations Assist with SharePoint management Monitoring the URS Office email and redirecting emails as required Be the first point of contact to take all calls and directs as appropriate File creation, customer creation, contact creation, monitoring of all dates and uploading documents into PSA assigned folders for the Prince George, Quesnel, Smithers, and Terrace offices Assisting with site documentation as required Creating various reports for the team when required
Project Administration

Sending out quotes for Northern BC offices, including filling in the Work Auth and Agency Agreement forms where applicable. New vendor forms, jointly ensure vendor forms are completed and signed Filling out and submitting EFT forms where applicable for our vendors Assist Project Managers as needed
Payroll

Track and upload all reimbursements for staff to the accounting folder and create a sheet in the payroll report
AR/AP

Receiving and uploading all receipts related to credit card expenditures to the shared accounting folder to be reconciled with the statement Receiving and uploading all statements, disposal manifests, LOA requests and vendor invoices that are shop charges to the shared accounting folder to be processed Receive and enter all vendor invoices directly related to a project and attach the invoice, Saving vendor invoice into PSA job file Receiving and uploading AR payments and uploading them to shared accounting folder to be processed as well as the shared project folder and PSA. Tracking when payments are posted and marking the files completed Directing all A/R related emails and phone calls from vendors to appropriate departments Creation of all deposit invoices for applicable files Creation of all interim / final invoice for applicable files Creation of the deferred sales invoices for those projects completed each month
Health and Safety

OHS committee member - maintain first aid supplies - prepare reports as required - maintain OHS board Ensure that self and others adhere to Canstar's health and safety practices and procedures Ensure good housekeeping is kept performing work safely and efficiently Understand safety policies and protocols Ensure that self and others on site are wearing all required PPE, when required

Who we are looking for:

A personable and well-organized individual with a strong administrative background is a match made in heaven for an Administrator. Experience working in a fast-paced environment focused on internal customer service will have you off on the right foot for this position. Other important attributes of an Administrator are:



Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 40+ words per minute accurately Team player with an eye for detail and focus on accuracy Strong customer service skills High degree of confidentiality, diplomacy and tact Strong communication skills, written and verbal

Perks of working for Canstar...

Competitive compensation Monthly 'Bring-Your-Pooch-to-Work' days! Extended health and dental benefits for you and your family Great company culture and career advancement opportunities * Industry-related Tuition Reimbursement (50% - 100% of tuition costs!)