Job Description

ABOUT US

Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 30 combined years of our team's experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being one of the most livable cities in the world. We provide our clients with a broad range of full services and support, including consulting, on-site and off-site management, financial reporting and administrative support. At Melbourne Property Management, we never forget that we are taking care of your home.

THE ROLE

Melbourne Property Management is looking for an experienced Administrator to join our team. Responsibilities will include providing status certificates within the specified time frame, assist with AGM packages/documents, create new folders in SharePoint and provide admin support to the admin team.

Start Date: ASAP

As an

Administrator

, you will:

Furnish Status Certificates as per process Assist with preparation of Annual General Meeting and turnover package/documents Create new property folders in SharePoint Update the Community List spreadsheet as required Save registered documents that are received in the "Registered" folder and "Status Certificate Master" folder Assist with preparing government regulated documents required by the Condominium Authority of Ontario Responsible for the retrieval of new client owner information includingcommunicating with the Declarant's lawyer or previous management company and ensuring all relevant documents are scanned in SharePoint. Follow-up for any missing information with Property Accountant Responsible for document transition to a new Property management company as required Maintain database and company directory in excel Cross Train among other team members Additional duties as assigned

YOUR QUALIFICATIONS

3-5 years of administrative experience is required Experience in condominium management industry preferred. Experience with status certificates is considered an asset. Post-Secondary education or an acceptable combination of education and relevant experience preferred Highly proficient with Microsoft Office applications, specifically Excel, Outlook, Word, Teams, SharePoint Hands-on experience with spreadsheets Aptitude for accuracy and attention to detail Highly motivated and deadline driven work ethic Proactive with Excellent communication and interpersonal skills Open to ideas, willing to ask for help, flexible, thinks outside the box, able to admit when a mistake is made, and learn from the experience
Work with a team who are less concerned about how Condominium Management has always been done in the past, but rather how could it be done better or differently in the future

If you meet the above qualifications, and are interested in joining a high-performance team, please submit your resume. We thank all applicants; however only those selected for interview will be contacted.

Accommodations for applicants with disabilities, available on request during all aspects of the recruitment process.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

Company events Dental care Employee assistance program Extended health care Flexible schedule Life insurance On-site parking Paid time off Tuition reimbursement Work from home
Work Location: Hybrid remote in North York, ON M6A 2X5