Job Description

Job Opening: Full-Time Administrator (Multi-Company Support)

Location:

Kelowna BC, Canada

Position Type:

Full-Time (Contract Pay)

Start Date:

August 1st, 2025

About Us

We are a dynamic group of service-based businesses looking for a skilled, organized, and energetic

Administrator

to support daily operations across

three growing companies

:

Legendary Limousine Ltd

Adventure Rentals Ltd

Lake & Luxury Detailing Ltd

Each company is unique, but all share the same values: quality service, professionalism, and customer satisfaction.

Position Summary

The Administrator will be the backbone of daily operations, ensuring smooth communication, managing customer interactions, and helping the companies run efficiently. You'll handle

inquiries, bookings, price quotes, invoicing

, and respond to

emails, calls, and social media messages

--all from one central role.

Key Responsibilities

General Admin & Communication

Respond promptly to

emails, phone calls, and messages

across all companies Act as the first point of contact for all customer inquiries Manage and schedule bookings for limousine rides, boat rentals, and detailing appointments

Booking & Operations

Maintain digital booking calendars for all services Provide accurate

price quotes

based on service requests Coordinate with field staff for daily scheduling and job prep

Invoicing & Payments

Create and send

invoices

to clients Track and follow up on payments as needed Maintain simple records for accounting purposes

Social Media & Customer Engagement

Monitor and respond to

DMs and comments

on platforms like Instagram and Facebook Forward leads to the appropriate teams or close the sale directly when applicable

Requirements

Administrative or customer service experience

Strong multitasking and time management skills Excellent written and verbal communication Proficient in Meta Business, basic invoicing tools (i.e. Wix and Booquable), and social media platforms Detail-oriented, reliable, and proactive

Nice to Have (But Not Required)

Experience in the

automotive, hospitality, or service

industries Familiarity with booking platforms (e.g., Wix, Booquable, Eventbrite) Social media savvy (Instagram and Facebook)

Perks & Benefits

Flexible schedule (with some weekend/after-hours support) Opportunity to grow with multiple expanding brands Discounts on services (limo rides, detailing, boat rentals!) Supportive and fast-paced team environment

To Apply:

Send your

resume

and a short

cover letter

to

info@adventurerentals.co with subject line:

"Administrator Application - [Your Name]"

Job Type: Full-time

Pay: $17.85-$25.00 per hour

Expected hours: 40 per week

Schedule:

Day shift Monday to Friday On call Weekends as needed
Ability to commute/relocate:

Kelowna, BC V1X 7E1: reliably commute or plan to relocate before starting work (preferred)
Experience:

Administrative: 1 year (preferred)
Language:

English (preferred)
Work Location: In person

Expected start date: 2025-08-01