Job Description

Do you love working alongside a high-performance, values-driven team?

Do you aspire to leave a positive impact?

Are you the type of person who likes to create order?

If you answered yes to any of the above questions, we highly recommend that you read on!

About Huckleberry Landscape Design:

At Huckleberry Landscape Design, we provide a range of premium landscaping services to enhance the beauty and functionality of residential properties. Our services include landscape installation, maintenance, arborist consulting and landscape design. We cater to homeowners who value quality, aesthetics, and sustainability.

We're different - we emphasize excellence and creativity in everything we do, especially when it comes to our team of highly skilled technicians. Clients benefit from our personalized designs, eco-friendly practices, and value-driven solutions, all aimed at transforming their outdoor spaces into stunning, inviting environments.

We take pride in our long list of satisfied clients and our ability to guide them through the transformation of their properties into breathtaking landscapes. Our transparent process involves consultation, design proposal, project implementation, and ongoing maintenance - all tailored to meet the unique needs and preferences of our clients.

Our Administrator Role is for you if...

• You enjoy interacting with people,
• You have an eye for fine details,
• You enjoy the feeling of accomplishment after a hard day's work,
• You enjoy learning new skills,
• You keep moving forward when things get challenging and can problem solve on the fly,
• You want to work with a values-driven company,

The Role:

You will be responsible for overseeing and maintaining the company's financial health through accurate record keeping and reporting. This role ensures that all financial operations are managed efficiently and supports the company's growth by providing critical insights into its financial performance:

Financial Management:

Invoice Creation and Distribution:

• Accurately prepare and send invoices for completed projects to ensure timely payment.

Accounts Receivable Management:

• Monitor outstanding payments, follow up with clients, and maintain a low accounts receivable balance.

Expense Tracking and Exporting:

• Record and categorize all business expenses transactions, ensuring accurate and organized financial records.

Financial Reporting:

• Generate detailed financial reports on a weekly and monthly basis.

Timesheet Management:

Timesheet verification and Publishing:

• Ensure timesheets are accurately completed and submitted by staff
• Export timesheets on a weekly basis for invoicing

Administrative Support:

Operations Support:

• Collaborate with management and production staff to support efficient operations

File Management:

• Maintain operational documentation and data such as safety records, lead tracking, or project information systems (Company Cam, Monday.com).

This role reports directly to the General Manager and Senior Management.

Skills and Requirements:

• Proficiency in Accounting Software and Spreadsheets - Experience with QuickBooks Online (QBO) and Excel, including data entry, reconciliations, and financial reporting.
• Tech-Savvy with Office Software and Systems - Comfortable using Microsoft Office, and office equipment such as printers, scanners, and phone systems.
• Exceptional Organizational Skills and Attention to Detail - Ability to maintain accurate records, manage files, and ensure nothing falls through the cracks.
• Minimum 2 Year of Administrative Experience - Previous experience in an office setting handling administrative tasks such as scheduling, invoicing, and document preparation.
• Adaptability and a Willingness to Learn - Open to new processes, eager to develop new skills, and able to adjust to shifting priorities.
• Professionalism, Reliability, and Discretion - Maintains confidentiality with sensitive company and client information while demonstrating strong work ethic and dependability.
• Clear and Effective Written and Verbal Communication - Able to draft professional emails, reports, and documents while communicating clearly with clients, vendors, and team members.
• Strong Problem-Solving and Critical Thinking Skills - Ability to assess challenges, troubleshoot issues independently, and implement effective solutions.
• Customer-Focused with Strong Interpersonal Skills - Maintains a professional and approachable demeanor while interacting with clients, suppliers, and employees.
• Excellent Time Management and Prioritization Skills - Skilled in managing multiple responsibilities, balancing deadlines, and staying efficient in a fast-paced environment.

Compensation:

• Starting wage range: $22.00-$25.00 per hour
• Hybrid Working (remote and in-person)
• Weekly safety meeting (with muffins and coffee!)
• Flexible work schedule (Monday to Friday)
• A comprehensive benefits package
• Part of a values driven team

Application:

If this sounds like you, please email your resume to info@huckleberrylandscape.ca and let us know why you would be a good fit for the team.

Job Type: Part-time

Pay: $22.00-$25.00 per hour

Expected hours: 16 - 32 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 1 year (preferred)

Work Location: Hybrid remote in Delta, BC V4C 3W7

Expected start date: 2025-03-03