Administrator

Calgary, AB, CA, Canada

Job Description

- Administrator



Position Title: Administrator



Location: Calgary



Employment Type: Full-Time



Position Summary




The Administrator provides consistent daily support to ensure smooth business operations by handling data entry, routine communications, office coordination, and maintaining company documentation.



We're looking for someone who thrives in data entry, enjoys working with systems, and finds consistency and accuracy rewarding. This role is a great fit for those who are comfortable with repetitive tasks and want data entry to remain a core part of their work.



Key Responsibilities




Data Entry & System Updates (Primary Focus)


MUST genuinely love data entry -- this is a central and ongoing part of the role.

Must have a strong background in at least one industry platform (LMN, Service Auto Pilot, Jobber, etc.).

Enter timesheet data, invoices, odometer readings, and maintenance notes into company systems. Maintain spreadsheets and internal reports to support operations and finance. Update employee and vendor records in HRIS and internal databases.

Administrative Support


Draft and distribute internal communications and meeting notes. Prepare reports and summaries for managers. Occasionally process client invoices and support purchase order tracking. Assist with onboarding documentation and general HR filing.

Communications & Office Coordination


Check and organize emails across Admin and shared inboxes daily. Answer incoming phone calls and direct inquiries to appropriate staff. Maintain office supply inventory and order as needed. Conduct follow-ups with external vendors regarding services and documentation.

Qualifications



Proven experience in administrative support, office coordination, or clerical roles. Deep enjoyment of data entry -- must not view this as a stepping-stone but as a core career focus. Proficiency with Microsoft Office, HRIS systems, and operational tools (e.g., LMN, Service Auto Pilot, Jobber, Fleetio, BambooHR). Strong ability to multitask -- able to complete more than one task at a time and not get overwhelmed. Ability to take tasks from multiple people and manage priorities effectively. Strong attention to detail and accuracy in record management. Excellent organizational and communication skills.

Core Competencies



Reliability - Completes daily tasks consistently and on schedule. Attention to Detail - Ensures accuracy in records, data, and communications. Confidentiality - Maintains discretion when handling sensitive employee and company information. Collaboration - Works closely with managers, employees, and external partners to resolve routine issues quickly.

Compensation & Availability


$24.00 - $27.00 per hour, based on experience.

*

Looking to start ASAP.

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Job Detail

  • Job Id
    JD2886785
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Calgary, AB, CA, Canada
  • Education
    Not mentioned