Job Description

Overview

We are a fast-paced renovation company where most jobs last only 1-2 weeks. We're looking for a detail-driven, organized, and proactive individual to act as the central point of contact between the field teams, our internal systems, and job costing workflows.

This role is critical to ensuring that job paperwork from the field is accurately entered into our ERP system, inventory usage is tracked, costs are captured, and all necessary follow-ups (warranty, payments, orders, etc.) are initiated without delay.

Key Responsibilities

Receive and review field paperwork from completed jobs Accurately enter job details into ERP system, including: Inventory used, Job costs and expenses, and Revenue recognition and collection status Flag and follow up on missing invoices, documentation, or discrepancies Coordinate next steps for jobs (e.g., warranty items, custom part orders, inspections) Ensure all job records are complete and auditable Communicate with field teams, suppliers, and internal stakeholders to close job files properly Assist in monitoring accounts payable/receivable related to each job Track and report on job performance metrics (cost vs revenue, missing data, etc.)

Key Skills & Qualifications

Strong attention to detail and data accuracy Familiarity with ERP systems (or a strong ability to learn them) Ability to understand and process field job information quickly Good understanding of inventory tracking and cost management Comfort reviewing job sketches, notes, and receipts Solid communication skills (written and verbal) Proficiency with spreadsheets (Excel or Google Sheets) Ability to prioritize and manage multiple projects under tight deadlines Experience in construction, renovations, or trade services is a plus

You'll Thrive in This Role If You Are:

Organized - You like bringing order to chaos and hate letting things slip through the cracks. Proactive - You chase down missing items before they become problems. Detail-Oriented - You notice discrepancies others might miss. Team-Oriented - You work well across field and office teams. Adaptable - You're comfortable with a quick pace and evolving priorities.

What Success Looks Like

Jobs are closed out in a timely and complete manner All job costs and inventory are captured accurately Missing or incorrect paperwork is flagged early Custom orders and follow-ups are handled without delay The field and office stay in sync with minimal friction

What we compensate you

Competitive compensation commensurate with experience and skills Opportunites for growth and advancement

How to Apply

Submit your resume and a brief note about why this role interests you. We're reviewing applications on a rolling basis and looking to hire as soon as we find the right fit.

Job Type: Part-time

Pay: $18.00-$30.00 per hour

Expected hours: 25 - 30 per week

Benefits:

Casual dress Company events Flexible schedule On-site parking
Schedule:

Monday to Friday
Work Location: In person

Expected start date: 2025-07-21