Job Description

Your Opportunity:

We are seeking a proactive, seasoned, and organized individual to join our team as an Administrative Support V. This role primarily focuses on independently organizing and coordinating a variety of large and small-scale events within the Department of Surgery. Additionally, the selected candidate will assist with other administrative duties as assigned by the management team. The successful candidate will play a crucial role in ensuring the seamless execution of events and providing essential support for the department\'s administrative functions. Key Responsibilities: Independently plan, organize, and coordinate a diverse range of large and small-scale events within the Department of Surgery. Collaborate with internal stakeholders to determine event objectives, timelines, and requirements. Coordinate event logistics, including venue selection, catering, equipment setup, and transportation if needed. Manage event budgets, track expenses, and ensure financial adherence throughout the planning process. Create and distribute event materials, invitations, and communications to attendees. Oversee event registration processes and manage attendee lists. Provide on-site support during events, ensuring smooth operations and addressing any issues that may arise. Assist with post-event activities, including gathering feedback, compiling reports, and analyzing event success. Handle general administrative tasks, including correspondence, data entry, and file management. Collaborate with the management team to complete various administrative assignments.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Department of Surgery
• Primary Location: Foothills Medical Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 25-AUG-2023
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 04-SEP-2023
• Temporary End Date: 08-APR-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration). Additional Required Qualifications:

Proven experience in event coordination and planning, with a track record of successfully executing both large and small-scale events. Exceptional organizational skills and attention to detail. Strong communication skills, both written and verbal. Proficiency in using office software such as Microsoft Office Suite. Ability to work independently and efficiently, managing multiple tasks and priorities. Strong problem-solving skills, with the ability to adapt to changing circumstances. Demonstrated ability to work effectively within a team environment. Flexibility and adaptability to handle unexpected situations and changes in plans. Preferred Qualifications:

As required.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services