Job Description

Your Opportunity:The Administrative Assistant will perform a variety of general administrative and clerical services. The incumbent will be required to both take direction and work intuitively as they provide effective and efficient administrative support to the Management Team. They will work collaboratively with the Administrative and Management teams to support the completion of the program's goals and objectives in a professionally and culturally appropriate manner that aligns with our values. The position requires the ability to work effectively under pressure and with a high degree of independence, demonstrating excellent communication and interpersonal skills, sound judgement, excellent problem-solving skills, as well as a high level of accuracy and accountability. The successful applicant will have demonstrated their advanced skills in the use of Microsoft Office: MS Word, Excel, OneNote, OneDrive and SharePoint. The position is responsible for calendar management, preparing materials, meeting preparations and support, financial activities such as expense claims and payroll duties in E-People, RMS activities, and file management. Daily work activities are varied and diverse and will involve communication and collaboration with several team members in order to organize/maintain schedules and achieve objectives while under pressure to handling multiple tasks, changing priorities and sometimes short deadlines. Must be capable of taking own initiative and recognizing priorities of work delegated by the director and the managers. Additionally, they will use discretion to address escalated issues or problems where there may not be established processes or guidelines. The incumbent must exercise judgment, discretion and independent decision making across a spectrum of activities that may include internal and external relationships, and administrative duties.Description:As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Recovery Alberta: N
• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Pharmacy Services - Rural Calgary
• Primary Location: High River
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.60
• Posting End Date: 28-NOV-2024
• Employee Class: Regular Part Time
• Date Available: 08-DEC-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 6
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:Some post-secondary education. Additional Required Qualifications:High school graduate with an Office Assistant Certificate or completion of an Administrative Professional diploma or equivalent with experience in a health care environment is required. Demonstration of advanced / intermediate skills with computer technology and applications including but not limited to: MS Word, MS Access, MS Excel, MS Outlook, MS Teams, MS OneNote, MS PowerPoint, MS OneDrive, SharePoint are essential. Three to five years' experience in the development and management of complex schedules for a complex unionized work. environment / in an administrative position. Preferred Qualifications:Oracle experience preferred.Please note:All postings close at 23:59 MT of the posting end date indicated.Security Screening:A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.Healthy Albertans. Healthy
Communities. Together.We're passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.Everything we do at AHS reflects a patient and family centred approach; it's about putting patients' and families' experiences, priorities and trust first.We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services