Job Description

Your Opportunity:
Administrative and clerical support to the Zone Manager and Coordinators within the Zone. Incumbent must be able to exercise good judgement and initiative in completing tasks as well as work with a high degree of independence and accountability. Position reports directly to the Zone Manager, Volunteer Resources and collaborates directly with all employees of the Volunteer Resources Department. Provides secretarial support including reports, graphs, correspondence (presentations, newsletters, posters and brochures). Collects data submitted by department staff to compile monthly reports and graphs. Schedules & organizes meetings, prepares agendas, records meetings and transcribes and distributes meeting minutes. Coordinates travel arrangements including flights, registrations and rental vehicles as requires. Coordinates and organizes events as requested by the team and follows up on activities and outstanding tasks to ensure success. Assists with policy and procedure preparation, revisions and circulation. Assists department staff with the maintenance of a computerized database (Volunteer Reporter) and produces monthly reports for the Manager and site coordinators. Records and submits weekly timecards for all dept. staff and coordinates monthly work and vacation schedules. Maintains a supply of department forms, printed materials and packages and distributes these to site coordinators as needed. Maintains and orders and distributes supplies as needed. Ensures invoices and other financial documents are approved by the Manager and forwarded to finance in a timely manner and records for department reports and reconciliation. Liases with AHS departments to provide clarification of VR Policies and procedures or directs to appropriate internal department staff for information. Other duties as required.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification:

Administrative Support IV

Union:

AUPE GSS

Unit and Program:

Volunteer Resources

Primary Location:

Grande Prairie QE II Hsp/Mac

Location Details:

As Per Location

Multi-Site:

Not Applicable

FTE:

1.00

Posting End Date:

25-SEP-2025

Temporary Employee Class:

Temporary Full Time

Date Available:

13-OCT-2025

Temporary End Date:

23-JAN-2026

Hours per Shift:

7.75

Length of Shift in weeks:

2

Shifts per cycle:

10

Shift Pattern:

Days

Days Off:

Saturday/Sunday

Minimum Salary:

$26.07

Maximum Salary:

$31.68

Vehicle Requirement:

Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Experience and knowledge of Volunteer Management practices an asset. Secretarial/office training In addition, the incumbent will possess the following knowledge and skills: Knowledge of Microsoft Office Suite Knowledge of modern office practices, procedures and equipment. Data entry and word-processing skills. Communication/interpersonal/organizational skills. Formatting, grammar, syntax and proofreading skills. Ability to work in a fast paced environment. Time Management skills. Coordinate meetings. Telephone etiquette training. Ability to work well in a team atmosphere. Willingness to learn. Understand and maintain a high degree of confidentiality. Fluency in English. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.

Preferred Qualifications:

2 years related experience or equivalent. Certificate in: Business Administration. or Administrative Assistant.