Job Description

Your Opportunity:Reporting to the Manager of Environmental Services, and directed by the Supervisors, this position provides administrative support for the Environmental Services Department. The Administrative Support IV/Dispatcher position is responsible for the coordination of various office activities. Responsibilities include but are not limited to creating and maintaining databases, spreadsheets, and reports, and compiling routine statistics. Interacting respectfully and professionally with internal and external contacts, in person or via other means of communication, is essential. This position is responsible for accurate payroll time entry in ePeople, responding to payroll inquiries, resolving payroll discrepancies, and maintaining working knowledge of the front-line staff scheduling processes. Additional duties include answering & documenting all incoming phone inquiries, attending bed meetings, managing & monitoring of bed requests in the Connect Care, dispatching bed teams, maintaining up to date OH&S binders (i.e. WHMIS, safety audits), and performing other assigned duties as necessary. Environmental Services is a patient and customer-service focused department consisting of approximately 6000 employees provincially. Environmental Services is responsible for the 24 hour/7 days per week maintenance of Alberta Health Services hospital\'s environmental cleaning and waste stream management functions.Description:As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Linen & Environmental Services
• Primary Location: U of A Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.45
• Posting End Date: 09-SEP-2024
• Temporary Employee Class: Temp P/T Benefits
• Date Available: 23-SEP-2024
• Temporary End Date: 01-SEP-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 4
• Shifts per cycle: 9
• Shift Pattern: Days, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:Some post-secondary education. Additional Required Qualifications:A High School Diploma is required. Successful completion of a recognized secretarial or office administration program and a minimum of two years administrative office experience is required. Competent and proficient computer skills; knowledge of PC applications such as Microsoft Word, Excel, Access, and Outlook are required. Proof reading skills, excellent written and verbal English communication skills are required. Use of office equipment such as fax machines, photocopiers, multi - line telephone systems and voice messaging is required. The incumbent must have the ability to work independently with minimal direction, have excellent organizational, prioritizing and multitasking skills; as well as the ability to cope with a fast paced, changing environment with diverse staff. The incumbent must demonstrate confidentiality, flexibility, and initiative. All new employees will be required to attend a 4-day Environmental Services Orientation and a 1-day AHS Orientation. Preferred Qualifications:Preference will be given to internal AHS applicants. Experience in payroll and scheduling would be an asset. Knowledge of Environmental Services would be an asset.Please note:All postings close at 23:59 MT of the posting end date indicated.Security Screening:A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.Healthy Albertans. Healthy
Communities. Together.We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services