Job Description

Your Opportunity:The Academic Medicine and Health Services Program, at University of Alberta Hospital invites applicants for a Temporary Full-Time Administrative Support IV - Medical Secretary. As a Medical Secretary you will often be the first point of contact and are required to organize and coordinate outpatient clinics for assigned Physicians within the Academic Medicine and Health Services Program (AMHSP). Your role in providing clinical secretarial support is important in ensuring efficient and effective operation of the respective physicians\' office. Tasks may include prioritizing and coordinating daily schedules, reviewing requests, scheduling clinical appointments and meetings. Reporting directly to the Clinical Services Supervisor (CSS), the Medical Secretary provides clinical secretarial support exercising decision-making with minimal supervision and direction from medical staff. A variability of each medical staff\'s activities which will require a wide range of skills from the medical secretary to support them. Key behaviors and skills required are: multitasking, time management, organization, critical thinking, initiative and problem solving skills. Professionalism will be important when representing the AHS Physician or department to internal and external stakeholders. Lastly the successful Medical Secretary will work in a fast paced environment with changing priorities. Working within a team environment the Medical Secretary must understand the purpose and goals of the team and have the ability to bring forward ideas to assist the team.Description:As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Academic Medicine Health Services Program Medical Affairs
• Primary Location: U of A Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 21-JUN-2024
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 22-JUL-2024
• Temporary End Date: 22-JUL-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:Some post-secondary education. Additional Required Qualifications:Knowledge of medical terminology is required. Minimum of 3 years\' experience in an administrative role within a healthcare environment working with physicians. Knowledge and operation of Microsoft Outlook, Word and Excel. Preferred Qualifications:Previous experience working as a medical office assistant/secretary. Training and experience with Connect Care, or other healthcare programs. Clinical scheduling is an asset. Ability to manage patient records with confidentiality and accuracy with an ability to identify discrepancies. Excellent verbal and written communication skills. Able to critically think with demonstrated ability in problem solving complex issues. Able to work independently in a fast paced changing environment.Please note:All postings close at 23:59 MT of the posting end date indicated.Security Screening:A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.Healthy Albertans. Healthy
Communities. Together.We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services