Job Description

Your Opportunity:

The Administrative Support IV fulfills a variety of secretarial responsibilities for the Department of Anesthesiology and Pain Medicine. Coverage/Support for UAH OR Scheduler. Daily Out of Operating Room list compilation. Daily Operating Room Slate. Mail, sorting and delivery to anesthesia lounge and breakroom on Level 3 (AHS level 3 access required). Reception in the Dept of Anesthesiology and Pain Medicine. General Office Duties. Monitoring 3 email addresses (Fellowship Applications/Inquires. Gmail for the University of Alberta and AHS Outlook). Phone Calls (messages and forwarding of calls/inquiries), Ordering/receiving/shipment of packages as required. Admin support for the Anesthesiology Fellowship Director (Financial Reporting, Updates). Billing/Training for the Scholars/Fellows. Admin point of contact for Scholars/Fellows. On-boarding for Scholars/Fellows both Canadian and IMG. Coordinating start dates with AHS/Medical Affairs/PGME/Physicians Resources Admins. Ongoing Learning to keep up to date on new policies and procedures (UofA/AHS/CPSA). Reporting and Maintaining Spreadsheets/Drive for the Fellowship Dept. Updating Fellowship and Reception/Smartboard Procedures/Manuals. Assisting with Smartboard set-up for Meetings. Admin support for Quality and Equipment Committee (Calendar management, Agenda, Minutes, meeting attendance). Admin support for the Dept of Anes and Pain Med Conference Room (Calendar Management - Catering). Monthly SCH SOC Reports and Monthly Schedule Reporting for Anesthetists at the Sturgeon Community Hospital (for those that work at multiple sites).

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Department of Anesthesiology and Pain Medicine
• Primary Location: U of A Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-FEB-2024
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 24-FEB-2024
• Temporary End Date: 20-FEB-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 6
• Shifts per cycle: 30
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

Completion of Grade 12, post-secondary secretarial/administration certificate or equivalent an asset. Thorough knowledge of computers and various software (Word, Excel, PowerPoint, Visio, Microsoft Outlook, Google Office Suite), excellent time management skills, ability to multi-task, strong teamwork skills, minimum typing speed of 50 wpm, excellent formatting, grammar, syntax and proof-reading skills, excellent customer service skills and personal initiative are required for this position. Experience with Adobe Creative Suite would be an asset; however, training can be provided. An interest in desktop publishing website maintenance is essential. Interest and general knowledge of the medical/surgical setting would be considered an asset. An ability to work independently with minimal direction is essential. Preferred Qualifications:

PeopleSoft Financials - AHS Connect Care - QGenda - ROCA - Insite - ePeople - Smartboard.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

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Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services