Job Description

Your Opportunity:

Reporting directly to the Relief Team Program Manager, the Administrative Support IV will provide a high professional standard of administrative support for Provincial Staffing Services portfolio. The Program Support Staff provides high standard, confidential, professional and advanced administrative support and assistance to Provincial Staffing Services. The incumbent communicates directly with Leaders/Managers, staff in the healthcare field, and external candidates, keeping the program aware of any areas of concern. The incumbent must have an extensive knowledge of the SSC policies and procedures and associated collective agreements. The incumbent will also ensure that Alberta Health Services employees are recruited equitably and appropriately in accordance with established policies and procedures and collective agreement provisions. Recruitment related responsibilities include but are not limited to the following functions: edit and post job positions, send offer and regret letters, assist applicants with on-boarding questions, correcting on-boarding errors, setting up buddy-shifts for new hires, participating in the selection of new staff, completing reference checks, and setting up and conveying orientation details for new staff. This position involves exceptional skills in organization, attention to detail, decision-making, and handling of confidential information. Responsibilities vary over a diverse range of portfolios and the incumbent must be able to multi-task with efficiency and competence. Superior communication skills and the ability to work with other members of the SSC team are required. The incumbent ensures that timelines are met with regards to their own work/projects as well as follow-up on delegated projects to other members of the team.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Provincial Staffing Services
• Primary Location: Alberta Hospital Edmonton
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 12-JAN-2024
• Employee Class: Regular Full Time
• Date Available: 29-JAN-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

Completion of High School Diploma. Intermediate level MS Office (Word, Excel, PowerPoint) experience. The ability to work under pressure with minimal supervision is required. The ability to support and communicate to a diverse team. Excellent organizational, time management and customer service is required. Must demonstrate the ability to maintain confidentiality in all dealings. RMS (Recruitment Management System) experience is required. Working under minimal supervision and direction and working collaboratively in an integrated and virtual office environment, this position is responsible for ensuring administrative support delivery throughout the province and within the zones including: Calendar management. Organizing, preparing for and supporting meetings as requested. Drafting written communications. Strong Outlook and Excel skills. Preferred Qualifications:

3-4 years working experience preferably in a healthcare or customer-focused setting. Scheduling and Administrative Support experience within a healthcare environment. Those with post-secondary education in HR, Business, or Healthcare Admin. Preference will be given to candidates who have completed an Office Administration Diploma or equivalent. Equivalent levels of education/experience may be considered. Resume & cover letter should focus on your ability/experience to meet position requirements.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services