Job Description

Your Opportunity:

The Housing, Recovery and Young Adult Services portfolio has an opening for an Administrative Support IV (AS IV) position with the outpatient department located at the Royal Alexandra Hospital (Unit 64) reporting to the Care Manager. From a recovery-oriented, asset-based perspective, the AS IV will work as an integral member of an interdisciplinary team to provide administrative support to physicians, mental health therapists, and clients. Your role will also include providing clinical support in scheduling, prioritizing various tasks and deadlines, data entry, time entry, assisting physicians with various tasks, preparing minutes and initiating and composing correspondence as required by the team. Additional duties include managing referrals on an electronic medical system (Connect Care), coordinating meetings, assisting multiple Health Care Providers with various requests, and maintaining appropriate documentation on Connect Care. You will often be the first point of contact and required to schedule various treatment visit types on behalf of the therapists and physicians. Welcoming and engaging interactions with clients, families, staff, and external stakeholders on the phone and in person are instrumental responsibilities. Key behaviors and skills required are: multitasking, time management, organization, critical thinking, initiative and problem solving. We are looking for a dynamic, highly skilled, detail and quality-oriented individual who thrives in a fast-paced environment. An understanding of the purpose and goals of the team and the ability to bring ideas forward are important.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Unit 64, Housing, Recovery and Young Adult Services
• Primary Location: Royal Alexandra Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.60
• Posting End Date: 09-MAR-2023
• Temporary Employee Class: Temp P/T Benefits
• Date Available: 22-MAR-2023
• Temporary End Date: 20-OCT-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 6
• Shift Pattern: Days, Evenings
• Days Off: Saturday/Sunday
• Minimum Salary: $25.56
• Maximum Salary: $31.06
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

An Administrative Professional diploma or equivalent. Minimum 2 years\' experience in a community addiction and mental health setting is required. Two to five years of progressively responsible administration experience is required. Experience in an administrative role within a healthcare environment working with physicians. Strong computer skills with excellent Microsoft Office knowledge are essential. The ability to work independently and prioritize workload is necessary. Excellent planning, organizational and time management skills are required. Exceptional attention to detail and accuracy are a must. Outstanding interpersonal skills. Strong working knowledge of Connect Care is required to be successful in this position. Preferred Qualifications:

The ability to work under pressure and adapt to changing priorities. Expertise in managing electronic filing systems, shared drives and records management. Knowledge of Legislative Acts and AHS HIM Access & Disclosure guidelines is preferred.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services