Job Description

Your Opportunity:

The successful incumbent will assist Property Managers in managing the day-to-day operation of Alberta Health Services owned and leased properties with established maintenance, operational and quality standards. This consists of coordinating service calls with external contractors and Alberta Health Services user groups at various non-acute sites. Regular client follow-ups are conducted to ensure compliance, client satisfaction and asset integrity to provide a high level of customer service. Responsibilities include receiving and responding to service requests. Generally, they are submitted by email, but if urgent, by telephone as well. These are triaged and dispatched accordingly either to the landlord (if a leased space) or to a contractor (if owned). Support Property Managers in specific tasks, such as attending meetings, taking minutes, or assisting with projects as assigned by the Property Managers. Respond to user group questions, providing general customer service and assistance in contacting other internal departments. Create purchase orders for service requests, ordering of goods, and utility payments. Manage a preventative and corrective maintenance program (i.e. monthly statistics, fire extinguisher maintenance, sump cleaning, tracking, etc.).

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Property Management
• Primary Location: Seventh Street Plaza
• Location Details: Eligible to work hybrid (on/off site)
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 22-SEP-2022
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 02-OCT-2022
• Temporary End Date: 17-OCT-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Ability to work independently with minimal direction is important. Experience in Real Estate and/or Property Management. Experience working in customer service in an administrative capacity. Knowledge of basic plumbing and electrical terminology, as well as Legislative Requirements related to commercial buildings. Microsoft Office and use of computers in general. Proofreading and typing skills. Strong verbal and written communication skills are necessary. Preferred Qualifications:

As Required.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We're passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it's about putting patients' and families' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.