Job Description

Your Opportunity:

There are 2 positions available. The successful incumbent will assist Property Managers in managing the day-to-day operations of AHS owned and leased properties with established maintenance, operational and quality standards. This consists of coordinating service calls with external contractors and AHS user groups at various non-acute sites. Regular client follow-ups are conducted to ensure compliance, client satisfaction and asset integrity to provide a high level of customer service. Receive and respond to service requests. Generally, they are submitted by email, but if urgent, by telephone as well. These are triaged and dispatched accordingly either to the landlord (if a leased space) or to a contractor (if owned). Support Property Managers in specific tasks such as attending meetings, taking minutes, or assisting with projects as assigned by the Property Managers. Respond to user group questions, providing general customer service and assistance in contacting other internal departments. Create purchase orders for service requests, ordering of goods, utility payments. Manage a preventative and corrective maintenance program (i.e. monthly statistics, fire extinguisher maintenance, sump cleaning, tracking, etc.). Other responsibilities as required.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Property Management
• Primary Location: Seventh Street Plaza
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 12-JAN-2024
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 29-JAN-2024
• Temporary End Date: 31-JAN-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

High School Diploma. Microsoft Office and use of computers in general. Proofreading and typing skills. Experience in Real Estate and/or Property Management is required. Knowledge of basic plumbing and electrical terminology as well as Legislative Requirements related to commercial buildings is required. Experience working in customer service in an administrative capacity. Strong verbal and written communication skills necessary. Ability to work independently with minimal direction is important. Preferred Qualifications:

Office Assistant or other college-level administrative diploma or certificate is an asset.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services