Job Description

FACILITY:

Louise Jensen/Faith House/Viewpoint

DEPARTMENT:

Health

TITLE:

Administrative Support III

STATUS:

Permanent Full Time - FTE 1.00

POSITION SUMMARY:

Reporting to and under the direction of the Manager, the Admin Support III performs a variety of administrative and


clerical duties in support of professional staff. Uses judgement in prioritizing work to meet time lines, reviews work for


completeness and adherence to procedures. Representative duties may include: coordinating daily appointments of the


manager; preparation of materials and agendas for monthly staff meetings; maintain and distribute resident cash float as


needed; and maintain documentation required by Standards.

QUALIFICATIONS:

(Education; Experience/Training; Knowledge; Licenses/Certificates; Membership Requirements)


High School Diploma Administrative Assistant Certificate an asset Business and Clerical experience an asset, preferably in a health care setting / environment Advanced working knowledge technology and utilization of various office equipment (i.e. fax, photocopier, etc.)

REQUIREMENTS:

o Receives, records, distributes incoming mail; arranges for mailing or distribution of outgoing correspondence


Records, classifies and files materials in accordance with established filing system and data bases Monitors and requisitions office and medical supplies to maintain standard inventories Scheduling site staff, scheduling meetings; records, transcribes and distributes minutes and agendas Schedules and provides initial and ongoing training to staff on the use of The Bethany Group email account and
website, including follow-up reminders
Assists manager with yearly vacation planning for staff Assists with coordination of yearly influenza vaccination clinics (staff and residents) Assists with coordination of projects assigned to the manager and professional staff to ensure deadlines are met. Supports accounting process to accounts payable clerk. Related duties as required and assigned

SHIFT INFORMATION

Mandatory LAPP membership for permanent Part-time and Full-time employees that work a 0.7 FTE or greater (see policy FS 03-04)

Hours per shift:

7.75

Shift pattern:

Days

Shifts per Cycle:

Commencement Date:

As Soon As Possible

Int: ADM3_LJ/DSL3 SP-2

PAY RANGE:

As per collective agreement

DATE POSTED: August 27, 2025

CLOSING DATE: Until a suitable candidate is found


Must be 18yrs of age or older to apply for this position, please email your resume to resumes@bethanygrp.ca


The competition number must be listed in the subject line to be considered for this position.