Job Description

The District Municipality of Muskoka is currently recruiting for a


Administrative Support Clerk, IT Services

Posting Date:

Wednesday, September 3, 2025

Closing Date:

Wednesday, September 10, 2025 @ 12:00 NOON

Starting Rate:

$25.05 hourly

Salary Range:

$25.05 - $27.48 hourly

Hours of Work:

35 hours per week

Classification:

CUPE Inside Class 4

Status:

Permanent full-time

The District:

Muskoka is a great place to live and play, and the District is a four-season municipality


passionate about protecting, servicing and caring for this community. We have opportunities


that will allow you to learn, grow and build your career amongst other ambitious leaders and


innovators. We offer a competitive compensation package and are committed to promoting


diversity, accessibility and inclusion.

It's what we do!

The Opportunity:

The Administrative Support Clerk facilitates the administrative support functions of one or more


divisions through effective customer service and administration of communication, meetings,


records management, work processes, and other information, as required.

What you will do:

o Provide administrative support to departmental staff including but not limited to: preparing


correspondence and monthly reports, proof reading documents, gathering data, statistics


and other information, scheduling resources, maintaining and distributing contact lists,


maintaining and reconciling data bases, data entry, analyzing data for accuracy and,


processing financial information including expenditure tracking.


Receive, record, scan and distribute mail, facsimile and electronic transmissions to
appropriate staff.
Assist Management with coordinating information to meet project / assignment/ program
timelines/ budgets
Communicate and may coordinate with other District departments, and provides superior
customer service, acting as a first point of contact for visitors, community stakeholders and


service providers - this includes but not limited to: reception duties, greeting and responding


to public inquiries (in person, over the telephone, or electronically), responding to customer


needs, and distributing service requests for action to the appropriate staff.
Maintain division files and record keeping systems including electronic files, scanning,
records retention, and follow-ups.
Assist in the generation, collection, processing and filing of purchase orders, work orders,
timesheets, invoices (including processing and reconciling payments) and other


documentation as necessary to maintain accurate operations records.
Arrange/ schedule divisional meetings and training and assist with agenda preparation and
minute taking of meetings, as required.
Assist with monitoring and updating sections of the District of Muskoka website in
accordance with Communications' direction, policies or procedures.
Research, compile data and prepare preliminary /draft reports and correspondence for the
Management team
Work safely and in compliance with relevant statutes and regulations and within the safe
work procedures

What you will need:

o Grade 12 diploma with three (3) years related experience or; completion of a one (1) year


post-secondary program with one (1) year related experience.


Excellent customer service and communication skills (oral and written) with the ability to
respond to and communicate effectively in-person, over the phone or via written


correspondence, including tactfully handling or escalating difficult situations
Demonstrated ability to effectively utilize relevant software applications Proven ability to work both independently, as well as a team member, within a small working
group
Highly organized with strong attention to details and can work in an efficient manner with the
ability to deal with and prioritize multiple tasks, often with competing deadlines
Valid Ontario driver's license

What we are offering:

The District is proud to offer the following benefits with this job:


Health benefits Paid vacation Paid leaves OMERS pension Work-life flexibility Perks and discounts Wellness programs Fostering and fun environment Professional development and education opportunities Pay range progression based on length of time in the job and satisfactory performance

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and


values (RISE: Respect, Innovation, Service and Equity), submit your application using the apply


now link below.

APPLY NOW

or visit our

careers page

for other opportunities.







The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging


applications from all qualified individuals. Our organization is committed to providing persons with disabilities with


equal opportunities and standards of goods and services, and we are compliant with the Accessibility for Ontarians


with Disabilities Act. If you require disability related accommodation to participate in the recruitment process, please


advise the Human Resources department as soon as possible. Accommodation may be provided in all steps of the


hiring process. Any questions regarding this posting should be directed to the Human Resources Department.