Job Description

• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week
• Education: No degree, certificate or diploma
• Experience: Experience an asset

Asset languages

Russian Hebrew

Work setting

Relocation costs not covered by employer Construction

Budgetary responsibility

0 - $100,000 $100,001 - $500,000

Tasks

Coordinate the flow of information within the team Direct and control daily operations Evaluate daily operations Plan and control budget and expenditures Supervise other workers Establish and implement policies and procedures Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Oversee the classification and rating of occupations Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Oversee development of communication strategies Compile data, statistics and other information Oversee the preparation of reports Respond to employee questions and complaints Order office supplies and maintain inventory Negotiate collective agreements on behalf of employers or workers Organize staff consultation and grievance procedures Oversee payroll administration Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Work with the marketing department to understand and communicate marketing messages to the field Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Conduct performance reviews Supervise office and volunteer staff Train workers in duties and policies Resolve work problems, provide technical advice and recommend measures to improve productivity and product quality Requisition or order materials, equipment and supplies Prepare and submit reports Establish work schedules and procedures Ensure smooth operation of equipment Co-ordinate activities with other work units or departments Assign, co-ordinate and review projects and programs Arrange for maintenance and repair work Co-ordinate, assign and review work Plan, organize, direct, control and evaluate daily operations

Supervision

1 to 2 people

Computer and technology knowledge

Google Docs Dictaphone MS Excel MS Outlook MS PowerPoint MS Windows MS Word Adobe Photoshop Database software Social Media Desktop publishing software MS Access MS Office Simply Accounting

Technical terminology

Business

Type of industry experience

Energy

Area of specialization

Correspondence Reports and records Contracts Statistics Financial statements Invoices Project management Accounting Payroll services

Personal suitability

Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Quick learner Initiative Efficient interpersonal skills