Job Description

Position Information

Position Title

Administrative Secretary

Department/Unit

Communication Sciences & Disorders

Location

Halifax, Nova Scotia, Canada

Posting Number

S165-25

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

Classification

C5

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The School of Communication Sciences and Disorders is one of ten units that make up the Faculty of Health. The School offers nationally accredited Master's degrees in both audiology and speech-language pathology with options for both thesis and project-based degrees and which sees applicants from across Canada and internationally. Reporting to the Administrative Manager, this position provides administrative support to the School of Communication Sciences and Disorders (SCSD) Director, Graduate Coordinator, Administrative Manager, faculty members, sessional lecturers, Chairs for the Admissions Committee and Committee on Studies, and graduate students.

Key Responsibilities

Act as a resource person regarding admission procedures and requirements. Provide detailed information and explanations to prospective applicants all year round by phone or email. Manage all SCSD admission files, examine all documentation to ensure procedures are followed and standards are met, calculate admission GPA for all applicants. Maintain admissions data spreadsheet; ensure all data is kept current and accurate; record all admission decisions. Coordinate and prepare timetables for the fall and winter terms; solicit teaching preferences from faculty and sessional lecturers, resolve scheduling conflicts; book rooms through the Campus Booking system, provide information regarding the final timetable to students, faculty, and sessional lecturers. Check all students' course registrations each term; liaise with students to rectify registration errors (e.g., course audits, thesis registration, registration of REGN 9999, etc.); follow up to ensure registration errors have been resolved. Assist the Director, Graduate Coordinator, and Curriculum Committee in planning and processing curriculum changes; update various documents (e.g., course sequences, etc.) to reflect approved curriculum changes.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/office/health administration program with approximately two to three years' related experience (or equivalent combination of training and experience). Proficiency in MS Office (Word, Excel, and PowerPoint). Strong communication and interpersonal skills. Ability to work independently, be highly organized and to prioritize work.

Assets

Experience with data entry.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:

Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed

here

.


Posting Detail Information

Number of Vacancies

1

Open Date

08/27/2025

Close Date

09/04/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19559