Job Description

St. John Centre for Arts and Culture

15 - 12 Street NW, Calgary


Overall Accountability


The Administrative Secretary, Education Centres provides clerical and administrative support to the Supervisor, team members, administration, personnel parents, students, and members of the public. The Administrative Secretary works in a collaborative manner and coordinates with other Supervisors and teams.


Specific Accountabilities


Provides service and support to the Supervisor and team members Manages office processes and procedures Facilitates scheduling of meetings Responds to inquiries and drafts memoranda and correspondence Maintains records and files, assists in the preparation of professional development and other resources Facilitates communication between Instructional Services and schools Responds to requests for information from personnel, students, parents and members of the public

Qualifications


Minimum High School Diploma Six (6) months related experience Experience with Calgary Catholic's Student Information System preferred Familiarity working with Calgary Catholic's databases and general knowledge of Calgary Catholic operations preferred Secretarial certificate/diploma preferred Proficient with Microsoft Office, desktop publishing and accounting software Excellent communication, organization and interpersonal skills Training in a specific subject area of Instructional Services preferred



The Calgary Catholic School District is committed to fair and accessible employment practices and considers catholicity, equity, diversity, and inclusivity to be foundational to its institutional success.


The Calgary Catholic School District seeks to foster a workplace that reflects the full breadth of the communities it serves.


If selected as the successful candidate for this position, please be aware that you will be required, as a condition of employment, to submit to the District a police information check (PIC) prior to your start date . The check must be issued at the time of the job offer or within the past six months. Please note, the cost of the police information check will be the responsibility of the candidate. NOTE: Applicants who live in Calgary can apply for Police Information Check (PIC) electronically by visiting the following CPS website: https://www.calgary.ca/cps/public-services/police-information-checks.html