Job Description

Requisition ID: 337801

Position Number: 20018509

Posting End Date: June 2, 2023

City: Winnipeg

Site: WRHA Community Health Services

Work Location: Access St. Boniface

Department / Unit: Facility & Support St Boniface/St Vital

Job Stream: Non-Clinical

Union: CUPE-FS-WCEOApr

Anticipated Start Date: ASAP

FTE: Casual

Anticipated Shift: Days

Daily Hours Worked: 7.25

Annual Base Hours: 1885

Salary: $20.768, $21.245, $21.781, $22.345, $23.002, $23.586

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We\'re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Aper\xc3\xa7u du poste

Sous la supervision du / de la gestionnaire des services organisationnels en communaut\xc3\xa9, le ou la titulaire du poste fournit les services g\xc3\xa9n\xc3\xa9raux de soutien administratif suivants pour l\'\xc3\xa9quipe programme de sant\xc3\xa9 communautaire: standard t\xc3\xa9l\xc3\xa9phonique/r\xc3\xa9ception, traitement de texte, saisie et traitement de donn\xc3\xa9es, distribution du courrier entrant et sortant et des t\xc3\xa9l\xc3\xa9copies, photocopie, classement et tenue de dossiers, collecte de donn\xc3\xa9es statistiques, surveillance de l\'inventaire, distribution des fournitures de bureau et m\xc3\xa9dicales, prise de rendez-vous et r\xc3\xa9servation de salle de r\xc3\xa9union, tenue d\'une liste des absences et de la rel\xc3\xa8ve \xc3\xa0 l\'usage de la r\xc3\xa9ception, ainsi que diverses t\xc3\xa2ches de bureau, selon les besoins. Le ou la titulaire devra contribuer au respect en milieu de travail et participer au partage de la charge de travail et aux remplacements au sein de l\'\xc3\xa9quipe de soutien pour le site et les bureaux de la zone communautaire.

Experience

• Two years related experience required.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard/receptionist experience.
• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a filing system.

Consistent with the French Language Services Policy of the Government of Manitoba and the Winnipeg Regional Health Authority\'s French Language Services Policy, the WRHA is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg. THIS POSITION HAS BEEN DESIGNATED BILINGUAL.

This position has been designated as bilingual. If no candidates satisfy the bilingualism requirement, candidates meeting all other requirements and qualifications may be considered for the position.

Exp\xc3\xa9rience

• Deux ann\xc3\xa9es d\'exp\xc3\xa9rience pertinente exig\xc3\xa9es.
• Une exp\xc3\xa9rience de la saisie de donn\xc3\xa9es serait un atout.
• Exp\xc3\xa9rience de la tenue de dossiers et de la compilation de statistiques.
• Excellentes aptitudes \xc3\xa0 la communication et exp\xc3\xa9rience au standard t\xc3\xa9l\xc3\xa9phonique et \xc3\xa0 la r\xc3\xa9ception.
• Exp\xc3\xa9rience de la distribution du courrier, de la photocopie et de la transmission par t\xc3\xa9l\xc3\xa9copieur.
• Une exp\xc3\xa9rience administrative dans un bureau de soins de sant\xc3\xa9 serait un atout.
• Connaissance \xc3\xa9prouv\xc3\xa9e et exp\xc3\xa9rience du maintien d\'un syst\xc3\xa8me de classement.

Fid\xc3\xa8le \xc3\xa0 la Politique des services en langue fran\xc3\xa7aise du gouvernement du Manitoba et \xc3\xa0 sa propre politique en mati\xc3\xa8re de services en fran\xc3\xa7ais, l\'Office r\xc3\xa9gional de la sant\xc3\xa9 de Winnipeg s\'est engag\xc3\xa9 \xc3\xa0 offrir ses services en fran\xc3\xa7ais et en anglais dans des zones francophones d\xc3\xa9sign\xc3\xa9es de programmes et de services. CE POSTE A \xc3\x89T\xc3\x89 D\xc3\x89SIGN\xc3\x89 BILINGUE.

CE POSTE A \xc3\x89T\xc3\x89 DESIGN\xc3\x89 BILINGUE.

Si aucun candidat ne satisfait aux exigences en mati\xc3\xa8re de bilinguisme, les candidats qui r\xc3\xa9pondent \xc3\xa0 tous les autres crit\xc3\xa8res et poss\xc3\xa8dent les autres qualit\xc3\xa9s requises pourraient \xc3\xaatre consid\xc3\xa9r\xc3\xa9s.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.
• Keyboarding speed of 40 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Working knowledge of PowerPoint preferred.

\xc3\x89ducation (dipl\xc3\xb4mes et certificats)

• Dipl\xc3\xb4me d\'\xc3\xa9tudes secondaires, qui r\xc3\xa9pond aux normes manitobaines, exig\xc3\xa9.
• Formation postsecondaire sur les comp\xc3\xa9tences pratiques en travail de bureau, exig\xc3\xa9e.
• Une combinaison d\'\xc3\xa9tudes et d\'exp\xc3\xa9rience sera prise en consid\xc3\xa9ration.
• Vitesse de saisie au clavier d\'au moins 40 mots/min, exig\xc3\xa9e.
• Comp\xc3\xa9tences en syst\xc3\xa8mes informatis\xc3\xa9s (Microsoft Word et Excel) exig\xc3\xa9es.
• Connaissance pratique de Microsoft PowerPoint privil\xc3\xa9gi\xc3\xa9e.

Certification/Licensure/Registration

Not Applicable

Accr\xc3\xa9ditation/permis d\'exercer/inscription

Sans objet

Qualifications and Skills

• Must be able to speak and read French at the predetermined linguistic level.
• Excellent command of the English language (both oral and written).
• Ability to learn and adapt to new computerized programs.
• Ability to effectively work as a team member.
• Ability to maintain confidentiality.
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Demonstrated ability to work independently, with minimal supervision.

Qualifications et comp\xc3\xa9tences

• Aptitude \xc3\xa0 s\'exprimer et lire en fran\xc3\xa7ais \xc3\xa0 un niveau linguistique pr\xc3\xa9d\xc3\xa9termin\xc3\xa9.
• Excellente ma\xc3\xaetrise de l\'anglais (\xc3\xa0 l\'oral et \xc3\xa0 l\'\xc3\xa9crit).
• Capacit\xc3\xa9 d\'apprendre et de s\'adapter \xc3\xa0 de nouveaux programmes informatiques.
• Capacit\xc3\xa9 de travailler efficacement au sein d\'une \xc3\xa9quipe.
• Capacit\xc3\xa9 de pr\xc3\xa9server la confidentialit\xc3\xa9.
• Capacit\xc3\xa9 de planifier et d\'organiser une charge de travail importante dans un climat de tension et de respecter les \xc3\xa9ch\xc3\xa9ances.
• Capacit\xc3\xa9 \xc3\xa9prouv\xc3\xa9e de travailler de fa\xc3\xa7on autonome avec une supervision minimale.

Physical Requirements

Not Applicable

Exigences physiques

Sans objet.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Winnipeg Regional Health Authority