Job Description

Administrative / Project Manager Assistant - ( 230002S7 )

Description

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn\'t have to be true? What if our built environment - where we live, learn, play, and conduct business - carried us forward instead?

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future-join us!

Your Opportunity

Our Whitehorse office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Manager Assistant to join our Buildings group.

Your Key Responsibilities

Main reception duties including answering calls and greeting clients.

Order office supplies and maintain office equipment.

Coordinate mail and deliveries.

Organize social events, meeting spaces, lunches, etc.

Present a positive and professional image of the office to all colleagues, visitors, suppliers, inquiries, and other persons.

Coordinate with other administrative support to complete tasks.

Develop a working knowledge of the PM Dashboard.

Monitor project accounts and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.

Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all Stantec\'s ISO requirements.

Prepare Project Set-up forms for initiation into Oracle.

Assist Project Managers in the preparation of project risk assessments and other safety forms.

Code invoices, verify budgets on tasks and correspond with subconsultants on revisions of invoices, as necessary.

Assist the Project Managers with monthly invoicing requirements.

Assist the Project Managers in the preparation/data analysis of project financials including Work in Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.

Qualifications

Your Capabilities and Credentials

Experience providing administrative support to a large group of people considered an asset.

Strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field.

Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe Acrobat.

Experience with Accounts Payable and Accounts Receivable.

Familiarity with Oracle will be an asset.

Willingness and aptitude to learn on the job and in formal settings.

Excellent verbal and written communication skills.

Ability to work independently and within a team environment.

Must be comfortable with making independent decisions within a defined framework of reference.

Strong multi-tasking skills and demonstrated attention to detail.

Self-motivated and eagerness to learn.

Excellent problem-solving skills and ability to be persistent when needed.

Education and Experience

A minimum of 2 years administrative experience.

Post-secondary administrative education would be an asset but is not required.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other\'s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.The experience will forever shape your future.

Benefits Summary: Full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

Primary Location : Canada-Yukon-Whitehorse

Organization : BC-1449 Buildings-CA North

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jul 7, 2023, 1:49:17 PM

Req ID: 230002S7

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Stantec