Job Description

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Job Details

Administrative Officer - (998595.2)

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Organizational Unit

University of Victoria -> Faculty of Human & Social Dev -> Nursing

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

9 February 2024

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.00

Salary Grade

$73,548.00 - $95,658.00

Additional Posting Information

Please note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.

Salary posted will be pro-rated based on FTE

Classification

SG11

Employee Group:

PEA - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria\'s largest employers and one of Canada\'s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria\'s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range: $73,548- $81,092 starting salary determined by the PEA

Performance range: starting salary to max of $95,658 is available through annual performance increases.

• This position is eligible for a Hybrid Work Arrangement*

Job Summary

Mandate:

An Administrative Officer plays a vital role in ensuring the faculty and/or department functions efficiently and effectively by managing administrative processes and procedures, supervising staff and coordinating with other departments and colleagues as needed.

Objectives:

• Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively.
• Oversee office operations and planning, financial management and assistance to the School Director or Department Chair.
• Support the School or Department leadership to meet long-term planning and academic goals.
• Supervise administrative staff including recruiting, performance development, coaching and workload management.

Job Requirements

This position requires a level of education, training, and experience equivalent to an undergraduate degree plus three years of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities include:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated administrative and organizational skills.
• Excellent critical thinking and problem-solving skills.
• Demonstrated commitment to collaborative approaches and decision-making in a team environment.
• Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
• Ability to gather, synthesize, evaluate and interpret information from a variety of sources.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Experience in maintaining confidential and sensitive information.
• Ability to build and maintain positive working relationships.
• Demonstrated proactive judgement and initiative to manage day-to-day operations.
• Ability to work collaboratively in a team environment.
• Ability to apply project management best practices to achieve project goals on time.
• Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment is an asset.

We acknowledge and respect the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n (Songhees and Esquimalt) Peoples on whose territory the university stands, and the L\xc9\x99k\xcc\x93\xca\xb7\xc9\x99\xc5\x8b\xc9\x99n and WS\xc3\x81NE\xc4\x86 Peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity. Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

University of Victoria