Job Description

The Department of Chemistry is a central academic unit within the College of Engineering and Physical Sciences that features dynamic and growing teaching and research programs. We work with ~6,000 undergraduate and graduate students each year and provide a wide range of services to support these activities. Currently consisting of 19 faculty members, 15 regular full-time staff, several temporary/contract staff,~ 10 sessional lecturer appointment with an annual operating budget of $6 million and a sizeable research enterprise comprised of ~70 grants totaling over $1.5 million in any given year.

Reporting to the Chair of the Department of Chemistry and the Associate Director, Finance and Operations, College of Physical and Engineering Science, the Administrative Officer the lead department administrator responsible for providing financial, human resources and administrative support and expertise to the Department Chair, faculty, staff, and students in order to effectively manage the day-to-day operations of the Department

Specific duties include: participating fully in the Department\'s strategic and operational planning activities, responsible for helping to develop and implement strategies and systems to achieve the Department of Chemistry\'s financial and operational goals. Manages and monitors an operating budget of approximately $6M and research accounts of approximately $1.5M

The incumbent is responsible for the human resources management of the administrative staff within Chemistry and provides guidance and support to the Chair and other supervisors on various human resources matters within Chemistry. This includes the direct supervision of 4 full-time administrative staff members and part time staff as required; ensuring adherences to collective agreements, legislation, University, College, and Department policies and procedures; oversees and coordinates the hiring of staff and student appointments.

This role is expected to manage and coordinate various administrative support activities for the department. It is also expected that the incumbent will promote creative problem solving through ongoing communication and interaction with others both within the department and across campus. This includes being an active member of department, college, and where appropriate university wide meetings/committees. They will be expected to take on special projects and other duties as they arise.

Requirements of the position include:

• Undergraduate degree in business administration, and/or Human Resources Management or related field (obtained or working towards CPA or CHRP designation would be an asset) combined with at least four years related work experience, or an equivalent combination of education and experience.
• Experience in financial management and human resources management are essential for this position.
• Experience working in higher education, or the public sector would be an asset.
• Comprehensive knowledge of current financial software, public sector accounting and reporting.
• A strong working knowledge of academic policies and procedures, as they relate to a teaching/research unit, would be considered an asset.
• Exceptional organizational and planning skills along with the ability to meet deadlines and adapt to changing priorities.
• Excellent communication skills and highly developed interpersonal skills with the ability to build strong working relationships.
• You are a critical thinker and problem solver with the ability to apply analysis and professional judgment to solve complex issues.
• You act professionally with tact, diplomacy and confidentiality.
• Strong initiative and leadership skills.
• Strong computer skills including Microsoft Office Suite (Excel, Word, Power Point, Outlook 365), and the ability to learn and adapt to specialized software and systems at the University of Guelph

Position Number 255-053
Classification P04

At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

University of Guelph