Job Description

Busy construction company requires an Administrative Office Assistant. As a member of the administrative team, you will be responsible to perform a variety of administrative duties in support of the admin and all other departments. Some of the main duties of the Admin Assistant will be;

Maintain job files and import estimates for new projects and change orders as projects progress into Sage Construction 300. Work with department superintendents and estimators to generate and send out warranties at the completion of projects. Prepare/update spreadsheet and mailouts for the Preventative Maintenance program at the completion of projects. Follow established procedures for entering and posting daily cash receipts as prepared by the Credit Manager. Process adjustments as requested by the Credit Manager monthly Maintain the extensive vehicle list and recording of semi-annual and annual maintenance. Order and maintain 407 transponders and prepare the monthly report for the 407 invoice. Order and maintain all company cell phones and prepare the monthly Bell Mobility invoice. Assist the Payroll Department by preparing the weekly paystubs for distribution and mailing. Daily back-up for Receptionist and answering phones and dispatching calls appropriately. Vacation back-up for the Estimating Department administrative assistant to prepare tenders and monitor incoming emails. Bi-monthly uploading and posting of sales invoice file for all divisions. Directly assist Controller and provide assistance to all other staff as required.
Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

Company pension Dental care Disability insurance Extended health care Life insurance On-site parking RRSP match
Schedule:

8 hour shift Monday to Friday
Work Location: In person

Expected start date: 2025-08-01