Job Description

: Administrative Assistant

Location: Calgary, Alberta

Company: Lovingly Made Ingredients (LMI)

Reports to: General Manager

Position Summary

LMI Calgary is seeking an Administrative Assistant to support daily office operations, facilitate clear communication across departments, and maintain accurate records. This position is ideal for a proactive, detail-oriented individual who thrives in a fast-paced food production environment. The role involves handling sensitive financial and employee data with precision and discretion. A minimum of one year of relevant experience is required.

Key Responsibilities

Office Administration

- Manage front desk operations, incoming calls, customer service, and greeting visitors on site.
- Maintain office supplies and coordinate vendor procurement.
- Organize and file documents, including contracts, onboarding forms, and payroll records.
- Schedule meetings and coordinate logistics for internal teams.

Employee & HR Coordination

- Assist with onboarding, collecting required documentation (e.g., ID, void cheque, work permits).
- Maintain employee profiles and timesheet records in coordination with payroll.
- Liaise with HR and management to ensure compliance with employment standards and policies.

Finance & Data Management

- Process invoices, expense reports.
- Support budget tracking and financial reporting.
- Ensure accurate data entry for payroll, vendor payments, and production records.
- Uphold confidentiality and integrity of financial and employee information.

Cross-Departmental Communication & Documentation

- Act as a liaison between departments such as production, logistics, and quality assurance.
- Support internal communications and prepare audits or reviews.

- Maintain and update SOPs, meeting minutes and key documents.

Qualifications

- 1+ year in admin or office support, ideally in manufacturing or food production

- Strong organization, multitasking, and attention to detail

- Skilled in Microsoft Office and digital filing systems

- Familiar with invoicing and expense tracking

- Clear communicator with discretion handling sensitive data

Work Environment

- Office-based at LMI Calgary (110, 11810 Barlow Trail NE)

- Hours: Mon-Fri, 8:00 AM-4:30 PM

Job Type: Full-time

Pay: $22.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Extended health care On-site parking Paid time off
Experience:

Administrative: 1 year (required)
Language:

English (required)
Location:

Calgary, AB (required)
Work Location: In person