Job Description

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.

Open to: All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:

• Indefinite subject to successful completion of 120-day probationary period

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

MAJOR DUTIES : The position of Administrative Assistant to the Management Section (MGT) reports directly to the Management Officer (MO) and is reviewed by the Minister Counselor for Management Affairs (MCMA). The employee will assist the MCMA and MO with administrative responsibilities of the entire management portfolio and provide support to MGT sections: Community Liaison, General Services, Facility Management, Financial Management, Human Resources, Information Management, and the Health Unit.
JOB KNOWLEDGE: Good knowledge of administrative and clerical procedures and related business protocol. Basic understanding of thenature of government work and government office structures

Qualifications and Evaluations

Requirements:
For the experience and education requirements, applicant must meet either option 1 or option 2 to qualify:
Option 1
EXPERIENCE: A minimum of three years of office management and/or administrative experience is required.
EDUCATION : Two years of post-secondary education in general area is required.
OR
Option 2
EXPERIENCE: A minimum of five years of office management and/or administrative experience is required.
EDUCATION : Completion of high school (secondary education) is required.

Education Requirements:
See the requirement section above for the education requirements.

Evaluations:
LANGUAGE: English - Fluent; written/spoken, including the ability to translate. This may be tested.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (\xe2\x80\x9cCertificate of Release or Discharge from Active Duty\xe2\x80\x9d), Letter from Veterans\xe2\x80\x99 Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A \xe2\x80\x9ccertification\xe2\x80\x9d is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

How to Apply:
All candidates must be able to obtain and hold a Public Trust- Background Check Security clearance.
Candidates who do not upload the required supporting documents by the closing date of this position will not be considered.
To apply for this position click the \xe2\x80\x9cSubmit Application\xe2\x80\x9d button. For more information on how to apply visit the Mission internet site.

Required Documents:

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Proof of eligibility to legally reside and/or work in Canada such as a copy of the Canadian passport, Certificate of Citizenship, Permanent Residency and/or Work Permit
• Educational certificate as required by the specific education requirement, such as high school diploma, university transcripts, university degree, etc.

Eligible Family Member Applicants:

• Copy of Sponsor\'s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans\xe2\x80\x99 Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Canada.